Office & Bookkeeping Assistant - The French American Academy

The French American Academy, bilingual school PK -12 in New Jersey, is seeking a highly organized and proactive Office & Bookkeeping Assistant to support administrative, operational, and facilities management tasks across our Preschool, Elementary, and Middle School divisions.
This hybrid role combines supply and materials management, accounting support, and general administrative duties.

Key Responsibilities:

• Supplies & Materials Management: Order and manage teaching materials, janitorial supplies, and classroom resources within budget; monitor teachers’ monthly expenses; manage inventory across multiple locations.
• Regulatory Compliance: Ensure compliance with licensing regulations and manage relationships with Fire, Police, and Health departments; handle inspections and maintain up-to-date compliance records.
• Facilities Management: Oversee campus repairs and maintenance; manage contracts for cleaning and pest control services.
• Event Coordination & Admin Support: Organize field trips, coordinate CPR/First Aid training, and assist with transfer files and report cards. Support in updating school planning documents and managing the "planner’s contest."
• Bookkeeping (A/P, A/R, bank reconciliation).

Skills & Qualifications:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills with a focus on discretion and confidentiality.
• Proactive, flexible, and able to work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and FACTS.
• Knowledge of Quickbooks

Benefits:

• Health insurance and Dental insurance
• Personal Time Off Days
• In addition short-term and long-term disability insurance
• Also paid vacation and holidays
• 401K eligibility after 1 year of continuous employment with the FAA. The FAA offers a 3.5% matching

How to Apply:
Interested candidates are invited to submit the following documents:

1. A current resume highlighting relevant experience.
2. A cover letter explaining your interest in the position and how your skills align with the role.

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