Office Assistant - The Bear Creek School

Job Title*: Office Assistant

Position Type: (Exempt or Non-Exempt): Non-exempt, Part-time, 0.57 FTE

Reports to: Office Manager

Closing Date: When Filled

Start Date: ASAP

Location: Redmond, WA

Pay Range: $26.00 per hour

Benefits:

• Employee Assistance Program
• Discounted School Lunches
• Costco Membership Reimbursement

Application: ONLY Accepted at https://www.tbcs.org/employment; To view our school profile, go to https://www.tbcs.org/fs/resource-manager/view/ce2685db-52df-4716-bc1a-08b04d1325b8.

Do you find reward in investing a piece of yourself into something bigger with an everlasting impact? Do you enjoy being part of a Christian community united in a common goal? Do you enjoy making a difference in the lives of students directly in the classroom or through a supporting role? Read on to find out more about our amazing school!

Your Role.

The Bear Creek School is currently seeking to add a member to our front office team!

As a member of The Bear Creek School, you belong to a vibrant preschool - grade 12 community fully committed to the mission of our school: to provide a high-quality, Christian liberal arts education in a nurturing environment that will enable each student to become the individual God intends.

Why you should work at The Bear Creek School.

Bear Creek is a vibrant community of faculty and staff committed to the mission, offering many ways for students and adults to learn, play, and serve together in an inclusive, caring environment.

At The Bear Creek School, a Christian classical education serves as a powerful framework for teaching and inspiring students. You can support the mission of Bear Creek through leading the classroom environment and having an impact on the lives of students.

We are seeking an individual who will…

• Create a warm and inviting experience as the first point of contact for guests, students, and parents coming into the building.
• Provide exceptional customer service to all internal and external guests.
• Maintain a thorough understanding of the events and systems of the school to be a knowledgeable resource to constituents.
• Open and close the office daily.
• Operate phone system and maintain up-to-date voicemail messages.
• Operate electronic entry system and ensure all visitors are registered in the visitor log.
• Keep front desk area and workroom stocked, clean and orderly.
• Sort and distribute mail daily.
• Order monthly office and school supplies, or as needed.
• Operate and stock copier, fax machine, shredder and other office equipment as needed.
• Attend and support select campus events as needed, which may include time outside typical working hours.
• Track student attendance in coordination with the Attendance Coordinator. Record campus attendance in Attendance Coordinator’s absence.
• Receive and organize student forms, such as summer registration packet forms.
• Manage Amazon Business ordering and reconciliation.
• Provide administrative support based on campus or division needs.

Secondary Responsibilities

• Provide backup in the health room, assisting with mild symptoms, logging visits, in campus nurse’s absence.
• Provide assistance with recordkeeping (such as entering Veracross discipline records), database entry, and desktop publishing as needed.
• Schedule detention spaces for students.
• Manage campus conference room calendars.
• Perform other duties as assigned.

The successful individual in this position will:

• Enjoy working in a fast-paced environment.
• Take initiative.
• Execute things independently when needed and work cooperatively with a team regularly.
• Able to work in a noisy environment with constant interruptions.

Disclaimers

The Bear Creek School is an equal opportunity employer. All employees of The Bear Creek School must agree to carry out their responsibilities in a manner that is consistent with The Bear Creek School’s Mission Statement, Statement of Faith, Employee Handbook, and conduct themselves in a manner consistent with Biblical standards.

Offers of employment are contingent on the successful outcome a criminal background check.

The above job posting is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Regular attendance and punctuality are essential functions of all jobs at The Bear Creek School.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who cannot perform the essential functions of the position, even with reasonable accommodations, or who pose a direct threat or significant risk to the health and safety of themselves or other employees and students.

Keyword: office, assistant, receptionist
Required Experience:

Required Experience and Education.

• Currently held CPR/AED/First Aid Certification (with Epinephrine Auto Injector supplement included), or arrangements made to obtain certification within 90 days of employment start date.
• Applicants must be currently authorized to work in the United States for any employer. No sponsorship is available for this position.
• Prior office experience preferred but not required.
• High school diploma.

It's more than a Job. As a part of our community, you also need to:

• Positively support the school’s policies and practices and work collaboratively in a professional organization.
• A positive attitude with a willingness to learn and help others.
• Able to use strong written and oral communication skills to transfer thoughts and express ideas.
• Interpersonal skills that allow effective working relationships with internal and external stakeholders.
• Flexible and adaptable in dealing with new, different, or changing requirements.
• Strong organizational skills and attention to detail.
• Maintain confidentiality and security of information.
• Effective in handling multiple concurrent tasks.
• Experienced with Office 365 applications, ability to learn and work with the school’s integrated data-based software package as needed.
• Adhere to biblical standards in all areas of conduct.

You must meet the following physical requirements.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

From: The Bear Creek School