Office Assistant - Urban Workforce

Ontario, CA 91761

Job Title: Office Assistant

Responsibilities:

Administrative Support:
- Manage and organize office files, documents, and records.
- Answer and direct phone calls, take messages, and handle inquiries professionally.
- Draft and edit correspondence, reports, and other documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
Office Organization:
- Maintain a clean and organized office environment.
- Monitor and replenish office supplies as needed.
- Coordinate with vendors for office maintenance and supplies.
Data Entry and Record Keeping:
- Accurately enter and update data in databases and spreadsheets.
- Assist in maintaining accurate and up-to-date records.
Communication:
- Serve as a liaison between team members and various stakeholders.
- Distribute internal and external communications.
Support for Team Members:
- Assist team members with administrative tasks as needed.
- Collaborate with other departments to ensure seamless workflow.

Requirements:

Proven experience as an office assistant, administrative assistant, or in a similar role.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information with discretion.
Attention to detail and high level of accuracy.
Ability to work independently and as part of a team.
Positive attitude and willingness to learn.

Education and Qualifications:

Source : Urban Workforce