Office Assistant at Beacon Hill Staffing Group, LLC

New York, NY

About the Job

Our client, a leading lower middle market private equity firm, is seeking a Part-Time Temporary to Permanent Office Assistant. There are 20 hours guaranteed a week divided between Mondays, Tuesdays, Wednesdays, and Thursdays, with flexibility for specific hours each day.

Responsibilities:

Coordinate, set up, and break down catering for in-office meetings.
Pick up lunch from the building messenger center.
Keep the reception area and conference rooms looking their best (chairs tucked in, no mugs, etc.) and conference room fridges stocked.
Maintain kitchen, supply stock, and general office space.
Order supplies/groceries and unpack the deliveries.
Maintain coffee machines.
Maintain copier spaces and keep an inventory of supplies.
Help with general office tasks like printing, copying, and faxing.

Work closely with and back up the Receptionist (each day when she breaks, longer when she is on vacation, and on busy days).

Answer and screen phone calls phones for office of 40+.
Greet and seat incoming visitors.
Coordinate guest arrival with company personnel.
Assist with calendar coordination for several conference room spaces.
Answer main phone, route calls, and take messages.
Sort, open, and distribute incoming mail and packages.
Send and receive packages via messenger service.

Qualifications:

Strong integrity, logical thinking, transparency, and receptiveness to feedback.
Good organization skills, attention to detail, and ability to prioritize tasks.
Pleasant and professional manner with excellent communication skills.
Must be a positive team player who is flexible and willing to pitch in on all tasks to get the job done.
Experience in a corporate setting preferred.

Compensation

$35-45k, hourly in line

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)