Office Assistant II- Elementary-Rural Point Elementary School - Hanover County Public Schools

GENERAL RESPONSIBILITIES:
Performs a wide variety of responsible office and clerical duties; Prepares correspondence, reports, and a variety of documents following specific district and educational guidelines.  Communicates with and provides necessary assistance to school visitors, pupils, parents, and school staff. Assists with the organization and processing of school materials which may include copying, distributing, and filing. A high level of accuracy is required to maintain computerized data in various records management system, including student and staff. Prepares materials for use with students, teachers and administrators.

ESSENTIAL DUTIES:

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Serves as the primary attendance coordinator for the school using a variety of electronic systems. 

• Serves as the primary registrar for the school, registering all new students, transfers, and exiting students and manages student files and records including cumulatives, report cards, and interims.
• Manages all electronic student data maintaining accurate records for the district and running a variety of reports for the Principal and school district, as needed, using district student information software system.

• Assists students, parents and staff in the office as needed.
• Answers the phone, screens calls, takes messages, gives information over the phone, refers callers to appropriate source.
• Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them appropriately throughout the building.
• Processes student data (i.e., bus notes, pickup notes, attendance notes, etc.) daily.
• Maintains appropriate documents and records as needed.
• Maintains building key inventory and works with substitutes to ensure they have access to the building as needed.
• Maintains communication between student transportation and school staff to ensure key information on bus schedules is relayed as needed.
• Distributes mail and other correspondence throughout the school.
• Records all appointments and maintains records of daily activities.
• Monitors students as needed, including a classroom during the absence of the teacher.
• Maintains accurate files.
• Performs related work as assigned.