Office Assistant - Virtual Company
Greenwich, CT 06831
About the Job
Job Title: Office Assistant (Contract to Hire)
Position Overview:
We are seeking a highly organized and motivated Office Assistant to join our team on a contract-to-hire basis. This is an excellent opportunity for a recent graduate or someone early in their career who is looking to grow professionally in a dynamic, fast-paced environment. The position offers the potential to transition to a permanent role after several months.
Key Responsibilities:
- Greet visitors and manage guest check-ins
- Coordinate and manage meeting spaces
- Handle office food orders and manage related accounts
- Oversee the ordering of office supplies and maintain related processes
- Manage internal administrative tasks, including badge distribution
- Perform occasional errands as needed
- Assist with general administrative tasks such as document preparation and answering calls
- Support special projects across various departments, based on skills and interest
Must-Haves:
- Proficiency in Microsoft Office and basic tech skills
- Professional presentation with strong attention to detail
- Excellent communication skills and the ability to work well with diverse teams
- Eagerness to learn, grow, and contribute to the team
Interview Process:
- Initial virtual interview with the hiring manager
- Follow-up interviews with team members
This position is a great entry point for someone looking to start their career and gain experience in a fast-paced, professional setting. If you're excited to take on a variety of tasks and contribute to a growing team, we'd love to hear from you!
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.