Office Assistant - The Planet Group
Cambridge, MA 02138
About the Job
Job Description
$20-25/hr
Office Assistant
3-month contract
Location: Boston, MA
Must Haves:
- 2+ years of relevant experience
- Proficiency in MS Office applications and other office software
- Excellent written & verbal communication
- Ability to learn new software
- Experience working in higher education or working with diverse student populations
- Bachelor’s degree preferred
Job Description:
Provides wide range of administrative support to the Dean’s Office as part of a team supporting the Dean of the Faculty. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the office including faculty, students, staff, and external people. The Office Assistant will play a key role in the front suite by welcoming guests to the Dean’s Office; answering the phone, reviewing, routing, answering, and monitoring follow up actions on email correspondence; receiving mail; creating, managing and updating records; light support of the Dean’s calendar such as confirmations and securing advance materials; arrange and support Zoom meetings as needed; secure and setting up meeting space; arranging catering orders; potentially supporting travel coordination; may attend meetings by Zoom or in person to provide logistical support; additional duties as required.
Successful person in this role will be flexible, professional, accountable, brings a can-do attitude, and is a team player. Requires ability to rapidly learn University and office policies and procedures. Strong experience in Microsoft Office suite, Outlook, and SharePoint; experience in complex calendar management, word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, and email. Uses internet and online conference applications (Zoom, Teams).
Source : The Planet Group