Office Assistant - Girling Personal Care

Schedule: Monday thru Friday 8 am to 5 pm

Answer all incoming phone calls through the main switchboard and transfer calls to the proper department

Type meeting Notes and using Microsoft Outlook to book meetings and conference rooms as needed by management

Distribute and sort mail, collect faxes, and distribute to appropriate department, and prepare overnight letters/packages as directed

File documents and correspondence

Copy materials and distribute mail/fax/scan documents

Order office supplies

Assist with data entry

Assist with keeping the office organized

Maintain Corporate Mailing Lists for email blasts, mail merges and other communications

Documents complaints from employees and clients that are received on the main corporate number

Help coordinate annual office events

Maintains a high degree of confidentiality at all times due to access to sensitive information

Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department

Follows all Medicare, Medicaid, and HIPAA regulations and requirements

Abides by all regulations, policies, procedures and standards

Performs other duties as assigned

Maintains positive internal and external customer service relationships

Maintains open lines of communication

Plans and organizes work effectively and ensures its completion

Meets all productivity requirements

Demonstrates team behavior and promotes a team-oriented environment

Actively participates in continuous quality improvement

Represents the organization professionally at all times

High School diploma, and two to three years of related experience required

Experience with Microsoft Office Suite

Computer savvy

Excellent oral and written communication skills

Ability to multi-task under tight deadlines

Strong communication skills and interpersonal skills