Office Administrator - Eagle Environmental Consulting, LLC

We are looking for an experienced, highly motivated, organized and efficient Office Administrator to support our Office Manager, Billing Specialists, and Project Managers.

Duties:

• Responsible for managing all office operations.
• Assists Office Manager, Billing Specialists, and Project Managers by supporting day-to-day operations relating to inquiries and replies to customers, and/or employees.
• Responsible for scheduling and tracking employee certifications, physicals and testing.
• Update and maintain FieldFlo software.
• Working with local CO Agencies, City and Counties to obtain and renew Business licenses, Contractor licenses, and Company certifications.
• Review timesheets and expense reports for completeness and accuracy
• Import payroll data into payroll system and review for completeness and accuracy prior to approval from the Office Manager
• Code and record vendor invoices for payment.
• Code credit card transactions and reconcile against receipts provided.
• Books travel/hotels for employees as required for out-of-town jobs.
• Set up new projects in our accounting system.
• Assist in creating client invoices, reimbursement application preparation, and invoice submittal into client third party invoice portals.
• Request Certificates of Insurance.
• Complete credit applications to open new accounts as PM's request.
• Process incoming payment checks and make deposits.
• Assist in recruiting for open positions, conduction new hire orientation, complete on-boarding tasks and/or off-boarding as needed.
• Manage, organize, file and maintain required paper and electronic documents.
• Maintain SDS log books and online files.
• Operate and maintain various pieces of office equipment.
• Assist employees with administrative tasks and basic IT needs.
• Administrative duties include answer phones, greeting visitors, filing, etc.
• Assist in special projects and other miscellaneous assignments, as needed.
• Other duties as assigned.

Basic Qualifications

• 2 - 4 years administrative support experience in consulting preferred.
• Basic knowledge of finance and accounting for A/P, A/R, and payroll.
• Strong people management skills.
• Detail oriented, strong organizational and problem-solving skills.
• Ability to thrive in an energetic/constantly changing/high performance environment.
• Able to maintain confidentiality at all times.
• Proactive in anticipating problems and proposing solutions.
• Strong command of the English language to articulate and write professional communications.
• Basic knowledge of Occupational Safety and Health Administration (OSHA) regulations.
• Success factors include: good interpersonal skills, flexibility, the ability to focus, willingness to learn new things, taking pride in what you do, and being a team player.
• Intermediate computer skills, including proficiency in Microsoft Office Word, Outlook, Excel, and Access.
• S. Citizen, Permanent Resident Alien status or Authorization to work in the U.S.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the essential functions of this job, the employee is occasionally required to walk, reach with hands and arms, use hands and fingers to handle or feel objects, tools, or controls; specific vision abilities include reading detailed spreadsheets, a computer screen as well as close and distance vision; while performing the duties of this job, the employee is regularly required to sit or stand for up to 8 hours; regularly required to bend/stoop; occasionally lift, carry, push, pull, up to 25 pounds; talk, hear.

Work Environment

While performing the essential functions of this job, the employee may be exposed to mild noise level in the work environment. The stress level in this position is considered moderate.

We offer a dynamic team-oriented work environment with a benefits package that includes medical, dental, vision, life insurance, paid time off, paid holiday's and a 401(k) plan.

Eagle Environmental Consulting is an Equal Opportunity Employer: Females/Minority/Veterans/Disabled/Organ Dono Status/Sexual Orientation/Gender Identity