Office Administrator - Jim Hart

Key Responsibilities:

1. General Office Support:

   • Greet and assist visitors in a professional and friendly manner.
   • Answer, screen, and forward incoming calls.
   • Sort and distribute incoming mail and packages.
   • Maintain a tidy and organized office environment.

2. Administrative Assistance:

   • Provide administrative support to various departments as needed.
   • Assist in data entry, document preparation, and report generation.
   • Schedule and coordinate appointments and meetings.

3. Communication Management:

   • Draft, edit, and proofread correspondence, emails, and documents.
   • Maintain and update contact lists, directories, and office records.

4. Supplies and Inventory Management:

   • Monitor and replenish office supplies as necessary.
   • Keep track of inventory and coordinate orders.

5. Filing and Record-Keeping:

   • Maintain accurate and organized filing systems, both physical and digital.
   • Assist in the organization and archiving of documents.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Basic knowledge of office equipment and systems (e.g., printers, copiers, phone systems).
• Exceptional organizational and time management abilities.
• Strong attention to detail and accuracy.

Personal Attributes:

• Professional demeanor and a friendly, approachable attitude.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and a proactive approach to challenges.
• Dependability and reliability in meeting deadlines and commitments.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.