Office Administrator - ENSCO, Inc.
Springfield, VA
About the Job
Office Administrator
Ability to obtain and maintain a security clearance
National Security
City
Springfield
State
Virginia
Country
United States
Job Description
ENSCO Inc. is a diverse engineering and technology company that provides engineering, science and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. We are seeking an Office Administrator for our Springfield office for the support of our National, Products, National Capitol Region and Analysis & Technical Services Program contracts.
Duties will include:
• Employee focused – Our employees are the Subject Matter Experts who work on research & development teams; the Office Administrator works to resolve issues they have with facilities, equipment and resources; our customers are also the guests to the facility—Government, ENSCO, sub-contractors and other contractors.
• Collaboration—key to managing a successful office; need close collaboration / coordination with Security, Program Managers and the Administrative Lead for our group in Cocoa Beach, FL.
• Communication—keep the Program Managers informed of any situations, problems or personnel issues that the Office Administrator needs assistance on; keep the Program Manager / Supervisor informed on status of assigned tasks; provides regular feedback on office environment and morale type topics
• Accountability—ensuring assigned tasks are thoroughly completed; that personnel have needed resources; coordination / collaboration is taking place; Division-assigned tasks are thoroughly completed; priorities are understood and followed
• Initiative—taking initiative to improve workplace environment; soliciting inputs from management and employees for improvements; ensuring our guests have what they need.
Primary Duties & Responsibilities:
• Employee Support
o Meetings – coordinate, schedule and facilitate meetings
o Travel – support MAC/AMC travel arrangements and provide Expense Report support to Springfield team
o Promote internal communication and employee morale
• Management of computer assets for employees and projects
• Facility Management
o Conference Rooms – maintain conference room schedules; ensure that conference rooms are functioning properly and are ready for use
o Complete expense Reports / AMEX reconciliation monthly
o Procure services as necessary for daily operation of the facility
o Employee POC for all employee office supplies / needs
Qualifications Required (Skills)
• 2+ Years office related experience
• Experience with Microsoft Office suite of tools
• Ability to research, evaluate, interpret, and apply rules, regulations, and procedures to a variety of situations and to recommend timely and economical solutions.
• Ability to communicate clearly, concisely, and with technical accuracy, both orally and in writing, as well as work in a professional manner with peers, management, contractors, academia, and other agencies.
• Strong written and verbal skills
• MUST BE ABLE TO OBTAIN & MAINTAIN A DOD SECRET CLEARANCE, FOR WHICH YOU MUST BE A U.S. CITIZEN.
Qualifications Desired
• Bachelor's Degree
• Active Secret or TS/SCI clearance
• Experience managing SharePoint site
• Experience with CostPoint and/or SAP Concur
#LI-MM1
Req ID
3625BR
Internal Position Title
Receptionist III
Employment Status
Regular Full-time
U.S. Citizenship
Yes
Background Check Type
7 year Pre-employment
Drug Screen Type
None
Export Control and Licensing
None
Contract Award Contingency
No
Recruiter
Merideth Molnaird
Benefit Highlights
• Annual education tuition reimbursement
• 401(k) Plan with up to 6% dollar-for-dollar company match
• Medical, dental and vision insurance
• Spending Accounts – FSA, Dependent Care FSA, and HSA
• Leave available for holidays, bereavement, jury duty, military service, family medical leave, and as required by State law
• Paid Time Off
• 100% Company paid Employee Assistance Program and life, disability, accidental death and dismemberment, business travel accident, and professional liability insurance (employee only)
• Other voluntary programs, including supplemental life, auto and home insurance, and legal program
• Computer purchase discount
• Recognition and reward programs
• Patent awards
• Technical paper awards for presentations and publications
• Recruitment awards
• Length of service awards
• Community service recognition
Division Description
For more than 50 years, ENSCO has been providing leading-edge engineering, science and advanced technology solutions to governments and private industries worldwide.
ENSCO prides itself in creating and applying advanced technologies for mission success. We provide systems engineering, integration, and advanced technology services to transform the future safety, security, and resiliency of critical missions on the ground, in the air, in space, and in the information systems that connect these domains.
We foster top science and engineering talent, cultivating the ideas of our employees and customers to deliver leading-edge R&D, products, and services to create an environment where employees can tackle our customers’ most difficult problems in creative ways.
Learn more about ENSCO: www.ensco.com
Strength in Diversity
ENSCO, Inc. and its wholly owned U.S. subsidiaries are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
Req Expiration Date
11-Sep-2024