Office Administrator - Our Billing Co LLC

Our Billing Co. is seeking an Office Administrator to join our team! 

The Office Administrator will be responsible for handling the Rochester, NY office location, ensuring the space is organized and well-maintained as well as providing administrative support remotely to the OBC team. This role has a balanced workload split between office management and remote administrative tasks.

Essential Functions:

• Oversee daily operations and office management of the Rochester location, ensuring a well-organized, efficient, and welcoming workspace for team members.
• Aide leadership in staff capacity; relieves leadership of administrative functions by handling a wide variety of situations involving the operations of the office.
• Handle office supplies and inventory, ensuring necessary resources are stocked and readily available.
• Serve as the primary point of contact for office-related inquiries and troubleshooting, addressing issues promptly to maintain a smooth workflow.
• Deliver exemplary customer service in order to provide a positive experience across the organization.
• Identify opportunities to streamline office processes, improve workflow efficiency, and enhance overall productivity.
• Implement best practices for office organization, document management, and communication.
• Assist in the coordination and scheduling of office events, meetings, and team-building activities, both in-person and virtually.
• Manage logistics, venues, catering, and any required materials or technology.
• Maintain confidentiality and handle sensitive data, such as medical records or personal information, in compliance with privacy regulations.
• Provide administrative support remotely to the team, including managing schedules, communications, and documentation.
• Support the team with administrative aspects of ongoing projects, such as tracking deadlines, coordinating team tasks, and providing project documentation.

Minimum/Preferred Qualifications:

• High School Diploma or equivalent required
• 3 years of prior Office Administration experience preferred. 

Knowledge, Skills and Abilities

• Organized with an ability to multitask
• Strong verbal and written communication skills with the ability to coordinate and handle inquiries effectively
• Experience using Microsoft Office Suite (Excel, Word, Outlook, Teams, etc.)
• Excellent time management skills with the ability to prioritize 
• Accuracy in handling office supplies, schedules, and documentation to ensure smooth administrative processes
• Ability to handle evolving tasks and work with a flexible approach as priorities may change

Our Billing Co. offers a competitive benefits package.

Pay range:  $18.50 - $23.50 per hour

Individual annual salaries/hourly rates will be set within job's compensation range, and will be determined by considering factors including, but not limited to market data, education, experience, qualifications, and experience, qualifications, and expertise of the individual and internal equity considerations.