Office Administrator - Lehigh Hanson

Heidelberg Materials is seeking an Office Administrator to join our team in Redmond, WA.The positionreports to the Vice President/General Manager, Pacific Northwest Materials. This position provides administrative support to the senior management team and ensures smooth operation of our Redmond, WA, office.


Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes beyond cement, aggregates, and ready-mixed concrete. Heidelberg Materials North America operates more than 450 locations with approximately 9,000 employees in the U.S. and Canada.

What You'll Get to Do:

• Prioritizes senior management team’s needs while maintaining high levels of discretion, integrity, and judgement when handling confidential and proprietary materials.
• Serves as liaison between internal and external partners.
• Prepare and modify documents including correspondence, reports, and presentations, involving Excel, Word, and PowerPoint.
• Conduct research, draft memos, and record minutes during meetings.
• Perform set-up tasks for meetings.
• Manage meeting rooms space and calendars.
• Prepares monthly expense reports in a timely manner while ensuring compliance to company policy.
• Routing of invoices and follow up for approvals to be submitted to Accounts Payable.
• Act as a liaison with the building management on any suite needs (e.g., carpet cleaning, light fixture replacement, office temperature, etc.)
• Ensure the maintenance of all the office machines (printers, copiers, mail machine, etc.). Maintain supplies for the various office machines to ensure continuous, uninterrupted usage.
• Responsible for the mail, FedEx/UPS shipping, interoffice mail, incoming and outgoing. Sorting and distributing of items to the appropriate parties.
• Maintain the cleanliness and appearance of workspaces, office, and warehouse.
• Maintain office supply system.
• Organize logistics for meetings.Support planning and management around team events (including trainings, retreats, offsites, etc.)
• Seek ways to simplify and improve work processes to achieve business results.
• Performs additional duties and special projects as assigned.

Essential Experience and Skills:

• High School Diploma or GED Certificate is required.
• BS/BA in business administration or relevant field, preferred.
• 3+ years of experience in providing administrative support to senior management levels.
• Proven experience managing multiple projects simultaneously and autonomously.
• Proficient in travel and expense report programs; Concur preferred.
• Strong proficiency in Microsoft Office tools (Word, Excel, PowerPoint, and Teams)
• Skill in prioritizing tasks in an environment of changing time constraints and deadlines.
• Ability to take direction, exercise discretion, work independently, and anticipate the needs of others.
• Strong organizational skills – ability to work independently within a fast-paced environment.
• Strong event planning, administrative and organizational skills with excellent attention to detail
• Excellent verbal and written communication skills
• Able to multi-task and work independently with minimal supervision.
• Very strong interpersonal skills and the ability to build relationships with stakeholders.
• Strong problem-solving and decision-making skills.
• Professional conduct and maturity.
• Positive and upbeat.
• Able to relate well with team members at all levels of the company.
• Approach others in a tactful and respectful manner.
• Reliable and dependable.
• Ability to maintain confidentiality while handling sensitive information.
• High degree of accuracy and attention to detail.
• Ability and willingness to work additional hours as needed during peak periods.

What We Have to Offer:

• $28.32 - $35.76 / hour
• Medical, Dental, Vision, Health Saving Account (HSA), Health Reimbursement Account (HRA), Flexible Spending Account (FSA), Prescription Drug/Pharmacy benefit, AD&D, Short-Term & Long-Term Disability. Life insurance, Paid Bonding Leave, and Employee Assistance Program (EAP).
• 401k – Retirement Plan.
• Paid Vacation 15 days per year and Paid Sick 40 hours per year.
• Ten paid holidays.

Conditions of Employment:

• Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check.
• Applicants must be residing in and currently authorized to work in the US.

Physical Requirements & Work Environment:

• Work is primarily conducted in an office setting and may occasionally require the individual to walk around plant sites.
• Ability to operate a variety of office equipment and computer systems; visual acuity required to read, verify, and enter various data from documents related to the work.
• Prolonged periods of sitting at a desk and working on a computer.
• Requires full-time physical presence in the office, Monday through Friday.