Office Administrator - Avison Young

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

• Provide front desk support when required including answer incoming phone calls, greet visitors, maintain organization and cleanliness of the office, kitchen, boardroom, etc.
• Coordinate all couriers and incoming / outgoing mail
• Maintain inventory of office and kitchen supplies
• Point of contact for IT, phone, printer and general office equipment issues and maintenance
• Maintain office equipment inventory, employee information and staff lists
• Schedule meetings and appointments as requested
• Printing and binding of materials as requested
• Property management assistance, which may include coding invoices, maintaining lists and gathering documentaion
• Assist with company or office projects and initiatives as required
• Any other special projects that may be required such as broker receptions, Client events, office parties etc.
• Provide administrative support for internal and external correspondence including file management, scanning, copying, and organizing as required
• Administrative assistance to team members as required or directed
• Such other reasonable duties as the Company may require of you from time to time

Experience in real estate administration a plus

Advanced knowledge and efficient use of Microsoft Office programs

Excellent and effective verbal and written communication skills, proofreading and editing skills

Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks

Self starter that takes initiative and works well in a team-oriented environment

A positive attitude, always seeking to better our team, reaching out to bring greater value

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to all employees:

• Wellness program
• Employee Assistance Program (EAP)
• Annual volunteer day for Day of Giving