Office Administrator (Part Time) - Biofrontera

Job Purpose/Summary

PART TIME ROLE - 20 Hours a week

The Office Administrator is responsible and will serve as primary point of contact and as liaison for the day-to-day operational and administrative issues. The position manages the office and various assigned projects and programs in an efficient and timely manner. The ability to multi-task, while managing administrative support, is essential in this position. The Office Administrator works with minimum supervision with performance reviewed through the achievement of desired results and adherence to established policies and procedures.

Duties/Responsibilities

General Office Management

• Provide administrative support for Corporate leadership team (CEO, Board of Directors) as requested
• Responsible for all general office activities including equipment, supplies, mail, and facilities
  • Responsible for delivery of incoming and outgoing mail and shipping services; evaluate vendors and options to minimize cost
  • Manage office, kitchen, and printer supply inventories and budget; manage vendors for leases and repair of equipment
  • Responsible for workspace assignment and setup of new employees in Woburn office
  • Maintain conference room technology in working order and provide training for users
• Assist with travel for non-company employees as requested
• Manage employee name tags, office access cards and set up and order of business cards
• Plan and execute meetings as requested to include room setup, food & beverage service, and other requirements
• Assist with preparation of annual budget for assigned areas and maintain all activities within budget guidelines

Project/Program Ownership

• Primary liaison with facility management (Eastport) for site specific activity
• Reconcile Department Credit Card and track receipts as support.

Department Support

• Office event coordination including monthly lunches, adhoc meetings, and holiday event coordination

• Train as a backup for Customer Service (Operations)
• Assist with Training Manager needs when at HQ

Qualifications and Experience Required:

• Associate's Degree or 5 + year relevant experience
• Demonstrated advanced skills using Microsoft Office 365 and associated programs
• Demonstrated ability to utilize video technology for meeting scheduling and management
• Excellent Adobe Acrobat skills
• Excellent interpersonal skills, positive attitude and high level of energy
• Effective organization and time management skills; ability to multitask and meet multiple deadlines
• Excellent communication skills – written and verbal

Key Attributes:

• Self-Motivated and Enthusiastic
• Thorough and exacting in attention to detail and confidentiality
• Exemplifies professional behavior, language, skills and overall presentation
• Ability to prioritize and work in a fast-paced environment
• Must be flexible and willing to assist with various clerical functions

Direct Reports

• None

Part Time: 20 hours a week