Office Administrator - Addison Group

Job Title:

Office Administrator

Location (city, state):

Palo Alto, CA

Industry:

Professional Services

Pay:

$25–$30 per hour ($52,000–$62,400 annually)

About our client:

Addison Group is hiring on behalf of our client for an Office Administrator role. This is an excellent opportunity for a recent graduate or someone early in their career to gain professional experience. The role offers a clear 18–24 month pathway to transition into an Administrative Assistant role or other internal opportunities.

Job Description:

The Office Administrator plays a key role in supporting daily office operations. This independent position includes managing office logistics, supporting meetings, and maintaining a professional and welcoming work environment. If you're organized, proactive, and ready to kickstart your career, this is the role for you!

Key Responsibilities:

• Coordinate daily office lunches for approximately 50 employees (Tuesday–Thursday)
• Maintain cleanliness and organization of the reception area, break rooms, and conference rooms
• Prepare and set up conference rooms for board meetings and executive gatherings
• Order and restock office supplies, snacks, and refreshments as needed
• Manage incoming and outgoing mail and packages
• Coordinate with vendors for office maintenance and services (e.g., water delivery, shredding, and plant care)
• Provide light administrative support, including creating Word, Excel, and PowerPoint documents
• Open and close the office, ensuring smooth daily operations

Qualifications:

• Bachelor’s degree preferred
• Less than 1 year of professional experience (ideal for recent graduates)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong verbal and written communication skills
• Professional demeanor and ability to interact with individuals at all levels of the organization
• Organized, detail-oriented, and proactive

Additional Details:

• Schedule: Monday–Friday, 9 AM–5 PM
• Hybrid Work: In-office Tuesday–Thursday; remote Monday and Friday
• Environment: Independent role seated at reception; phones are auto-attended, and access is secured with badge entry

Perks:

• Clear career development plan with growth opportunities after 18–24 months
• Hybrid work schedule with flexibility
• Collaborative and professional work environment
• Great opportunity to build your resume and gain valuable experience

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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