Office Administrator - RailWorks

Job ID: 18588


Benefits Offering

RailWorks is committed to helping our employees live better lives. We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives.





Pay Range: $60000 - $65000 / year





Position Summary

The Office Administrator ensures that all administrative operations run smoothly, efficiently, and according to company policies and procedures. This position will focus on hiring craft employees, assisting in Document Control, and reviewing AP & AR on the job level.





Primary/Essential Responsibilities and Duties

• Complete On-Boarding Process for new hires

• Assist in ensuring Accounts Payable is current

• Take lead in Document Control in AutoDesk and Procore


• Assist in transmission of Documents





Required Skills and Qualifications

• Associate degree, Bachelor’s degree preferred

• A minimum of 2 to 3 years accounts receivable and collections experience

• Familiarity with Project Management software such as Procore/Autodesk

• Strong research and resolution skills

• Strong planning and organizational skills and the ability to meet deadlines

• Strong data analysis and problem-solving skills; detail-oriented

• Excellent verbal and written communication skills

• Computer proficiency in Microsoft Excel and Word and accounting software





Physical Requirements and Working Conditions

• Works in an office environment

• Frequently sits for long periods of time

• Frequently speaks, reads, writes and uses a computer keyboard

• May require occasional standing, walking, lifting, stooping, or bending





This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.  There may be unplanned activities and other duties as assigned.





RailWorks is North America’s leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.




RailWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with RailWorks without regard to an individual’s sex, race, religion, creed, color, national origin, sexual orientation, gender identity, marital status, age, disability, veteran status or other legally protected characteristics.