Office Administrator - 1st Dibs
New York, NY
About the Job
1stDibs is a one-of-a-kind online marketplace that connects design lovers to more than one million extraordinary pieces, from furniture and fine art to jewelry and fashion. As a leading global marketplace for design lovers, we enable shoppers to discover beautiful things and interact with top sellers from around the world and our team shares that passion. Our best-in-class platform allows shoppers to buy directly, negotiate a price, or bid on items at auction and enables them to interact with sellers throughout all stages of the transaction — including item inquiries, price negotiations, and customization requests.
We are looking for an Office Administrator to join our People & Facilities team, based in our New York, NY office but with responsibilities spanning all 1stDibs locations. In this pivotal role, you will have the unique opportunity to shape the in-person experience of our diverse and unique 1stDibbers. You will build upon the fun, warm, supportive culture we’ve established and find innovative ways to extend that culture across all locations. This position is ideal for someone eager to utilize their organizational and interpersonal skills.
This is an in-office role located in New York, NY (5 Days a week)
What you’ll do
- You will ensure our NYC and Wyboston, UK office spaces are safe, productive, efficient, and fun
- You will implement tech solutions to help us manage a hybrid work environment
- You will assist in identifying and opening offices in other locations as required
- You will manage all vendor relationships, including cleaning and maintenance, plant watering, supply ordering, in-office snack and beverage orders, and catering
- You will manage and maintain office budgets in collaboration with manager & finance team
- You will coordinate recruitment activities by scheduling and coordinating interviews, assessments, and other recruitment-related activities, ensuring a seamless process for all parties involved
- You will develop, plan, and execute an office perks and employee engagement program
- You will keep the office functioning at the highest level by managing office setup/floor plan, desk allocation, and conference room maintenance, and regularly auditing and adjusting based on the needs of the business
- You will build relationships with our employees to understand and respond to the needs of the team
- You will serve as the reception point of contact, welcoming employees, visitors, and guests Distribute mail, packages, and incoming phone calls
- You will partner closely with the IT team, EA team, and logistics team to ensure business needs are met
What you’ll bring
- You have 4+ years of experience in office management, HR administration, or as an executive assistant
- You have proven to stay on top of multiple, perpetually-evolving projects and are detail-oriented
- You have a no “task is too small” attitude and impeccable attention to detail
- You have experience managing vendor relationships, budgeting, and ordering supplies
Nice to Haves:
- Experience managing office spaces across multiple locations
- Experience working on return-to-office plans, COVID protocols
Our overall compensation package is made of several parts, base compensation being one of them. At 1stDibs we value and are proud of our culture, innovation, professional development and training workshops, trust and giving back to the community. Equity, a comprehensive benefits package, and incentive (IF APPLICABLE) are all are components of your total compensation package. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
1stDibs is an Equal Opportunity Employer
The 1stDibs mission, to enrich lives with the extraordinary, can only be achieved when diversity, equity and inclusion are embedded into our values, culture and the way we do business. Enabling access to and celebrating unique and diverse perspectives is at the very core of what we do. We are committed to attracting and retaining the best talent in the industry, who are reflective of the diversity of our communities, and fostering an environment where every individual feels they belong, are valued and heard.As a leading design marketplace, we leverage the power of our platform and brand to empower historically underrepresented individuals, and the businesses they own, across the art and design industries.
Total Compensation Statement
1stDibs is committed to attracting, motivating and retaining top talent who drive the business forward and help us achieve our mission and vision. The company’s Total Compensation packages are designed to reward performance, be fair, equitable, and competitive, and consist of base salary, equity (where applicable), and health and work-life benefits.