Office Administrator - Jeeter

Job Title: Office Administrator

Department: Human Resources

Reports to: National Director of Employee Relations

Effective Date: 1/14/2025

Company Overview: DreamFields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world-class marketing, high-quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and curating an amazing company culture & thriving work environment. With over 1500+ employees, we are proud to be one of the most loved employers in the industry. The company continues to experience exponential month-over-month growth as one of the fastest-growing companies in the cannabis industry and we have begun our aggressive national expansion to all the legalized cannabis states in the USA.

Job Summary: The Office Administrator is responsible for ensuring smooth day-to-day office operations while providing essential human resources support. This role handles administrative tasks such as managing office supplies, coordinating schedules, and maintaining records. Additionally, the Office Administrator assists with HR functions, including onboarding new hires, conducting orientation sessions, and addressing basic employee inquiries regarding benefits and policies. The ideal candidate is organized, detail-oriented, and thrives in a dynamic work environment.

Duties/Responsibilities:

Office Administration

• Oversees office operations, including ordering supplies, managing vendor relationships, and maintaining a professional workspace.
• Coordinates office maintenance, ensuring facilities are well-organized and functioning properly.
• Schedules meetings, manages calendars, and supports leadership with administrative tasks as needed.
• Tracks and files records, correspondence, and invoices, maintaining compliance with company policies.
• Organizes office events and team-building activities to promote a positive workplace culture.

Human Resources Support

• Facilitates new hire onboarding, preparing materials, and ensuring completion of required documentation.
• Conducts orientation sessions to familiarize new employees with company policies, culture, and procedures.
• Serves as the first point of contact for employee questions related to benefits, payroll schedules, and HR policies, escalating complex issues to HR specialists as necessary.
• Assists with maintaining accurate employee records, including updates to contact information and benefits enrollments.
• Coordinates the planning and execution of holiday and employee relations events.

Required Skills/Abilities:

• Exceptional organizational and multitasking abilities.
• Strong interpersonal and communication skills, with a customer-service orientation.
• Basic understanding of HR functions, including onboarding and benefits.
• Proficiency in Microsoft Office Suite and familiarity with HRIS software is a plus.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

Education and Experience:

• Bachelor's Degree in Business Administration, Human Resources, or a related field preferred; equivalent experience may be considered.
• 2-3 years of experience in office administration or a similar role, with some exposure to HR functions.
• Experience in a fast-paced or rapidly growing organization is highly desirable.

Physical Requirements:

• Ability to sit or stand for extended periods and perform general office tasks.
• Occasionally lift up to 20 lbs.

EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

All candidates must be willing to submit to a background check to be considered for the position.