Office Administrator at Career Group

A top VC firm looking for a charismatic and personable Office Administrator to help support their office operations! This is a wonderful chance for a go-getter looking for the next step in their career – you will be offered the opportunity to grow your skillset and the chance to be a part of a great company culture! In this role, you’ll take on a number of tasks related to office support and daily operations oversight.

In this position, you will be the main agent of support for the firm’s busy front office – answering phones, greeting, and directing guests, and managing calendars. You will also take on special projects as they arise!

*This job is on-site five days a week and split between Menlo Park and SF

$60k-70k + Bonus + Benefits!

Specific daily tasks:

• Overseeing the front desk – answering phones, greeting guests, keeping common areas neat, and maintaining supplies inventory
• Managing schedules –meetings, and check-ins for various executives, and supporting their EAs with additional projects as requested
• Preparing for meetings – arranging rooms, ordering catering, creating agendas
• Event planning – coordinating logistics for holiday parties, company outings, and client events
• Coordinating with teams – liaise with technology/desk support teams: Add visitor to Visit Calendar, Communicate desk location to guest
• Organizing packages – courier Services, distribute packages and mail as delivered for the day: Maintain FedEx & Messenger Services
• Maintaining the office – ensuring that the office is always fully stocked and organized

Our Ideal Candidate:

• Has applicable experience in office support/management/operations within a fast-paced office setting
• Bachelor’s degree is preferred
• Is a great communicator – knows how to interact professionally and effectively with individuals at all levels
• Has a positive attitude – is willing to go above and beyond helping with all projects
• Is detail-driven – works with impeccable accuracy and precision
• Is focused, motivated, and organized – knows how to take charge of a task and see it through from start to finish

Please submit your resume for immediate consideration!

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