Office Administrator - Kent Daniels and Associates, Inc.

Position: Office Administrator 

Location: Downtown Los Angeles, CA (4 days onsite, including Friday) 

Pay: $90,000 to $110,000 annually 

Experience: 3+ years experience managing a small to mid-sized law firm to oversee branch office daily operations and accounting functions. 

Education: Bachelor’s degree in business administration, legal studies, or related field preferred. 

Type: Full-time; Direct Hire  

Schedule: Monday – Friday, 9:00am to 5:30pm 

Kent Daniels & Associates is seeking an Office Administrator to join our dynamic law firm client!    

Job Description:   

• Day to day law firm management and managing local office accounting functions including all financial reporting, billing, A/P and A/R, general ledger and banking/reconciliations, and annual budgeting. 
• Managing local office recruitment, onboarding, performance/workflow management, and development for secretaries, paralegals, and support staff; serving as a liaison for staff and firm leadership. 
• Acting as facilities point-of-contact (supplies inventory, building management, office cleanliness/maintenance, emergency preparedness). 
• Direct HR and compliance training/posting with Federal, State, or local laws, regulations, and Firm policies. 
• Keep leadership team informed of local issues, consult, and ensure resolutions implemented, and actions taken. 
• Develop and recommend annual capital and operating budgets, manage/monitor and approve local expenses, and prepare monthly expense/budget reporting. 
• Process all invoices and vendor billing, ensure proper accounting, approval, and payment. 
• Responsible for management/quality assurance of client billing, monitoring flow of proformas and invoicing. Monitor attorney time entries and submission of staff hours. 
• Supervision of file intake and upkeep procedures. 
• Manage Firm accounts including charges to Firm AmEx account and Financial Manager, maintain reconciliations of accounts and ensure proper and timely charges to clients. 
• Trust accounting – depositing checks, requests and follow up on application of unallocated funds. 
• Planning and implementing social events (holiday party, birthdays, Staff Appreciation week). 

Position Requirements:     

• Advanced knowledge of Microsoft Office (Outlook, Word, Excel) functions and commonly-used law firm accounting programs is needed, Elite or 3E and Chrome River preferred. 
• Knowledge of document management systems (iManage, Intapp, INetime preferred). 
• Must have professional demeanor with positive and confident attitude. 
• Ability to prioritize and multi-task. 
• Must be customer service driven with excellent communication skills and the ability to lead local office staff. 

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Position: Office Administrator 

Location: Downtown Los Angeles, CA (4 days onsite, including Friday) 

Pay: $90,000 to $110,000 annually 

Experience: 3+ years experience managing a small to mid-sized law firm to oversee branch office daily operations and accounting functions. 

Education: Bachelor’s degree in business administration, legal studies, or related field preferred. 

Type: Full-time; Direct Hire  

Schedule: Monday – Friday, 9:00am to 5:30pm 

Kent Daniels & Associates is seeking an Office Administrator to join our dynamic law firm client!    

Job Description:   

• Day to day law firm management and managing local office accounting functions including all financial reporting, billing, A/P and A/R, general ledger and banking/reconciliations, and annual budgeting. 
• Managing local office recruitment, onboarding, performance/workflow management, and development for secretaries, paralegals, and support staff; serving as a liaison for staff and firm leadership. 
• Acting as facilities point-of-contact (supplies inventory, building management, office cleanliness/maintenance, emergency preparedness). 
• Direct HR and compliance training/posting with Federal, State, or local laws, regulations, and Firm policies. 
• Keep leadership team informed of local issues, consult, and ensure resolutions implemented, and actions taken. 
• Develop and recommend annual capital and operating budgets, manage/monitor and approve local expenses, and prepare monthly expense/budget reporting. 
• Process all invoices and vendor billing, ensure proper accounting, approval, and payment. 
• Responsible for management/quality assurance of client billing, monitoring flow of proformas and invoicing. Monitor attorney time entries and submission of staff hours. 
• Supervision of file intake and upkeep procedures. 
• Manage Firm accounts including charges to Firm AmEx account and Financial Manager, maintain reconciliations of accounts and ensure proper and timely charges to clients. 
• Trust accounting – depositing checks, requests and follow up on application of unallocated funds. 
• Planning and implementing social events (holiday party, birthdays, Staff Appreciation week). 

Position Requirements:     

• Advanced knowledge of Microsoft Office (Outlook, Word, Excel) functions and commonly-used law firm accounting programs is needed, Elite or 3E and Chrome River preferred. 
• Knowledge of document management systems (iManage, Intapp, INetime preferred). 
• Must have professional demeanor with positive and confident attitude. 
• Ability to prioritize and multi-task. 
• Must be customer service driven with excellent communication skills and the ability to lead local office staff. 

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Position: Office Administrator 

Location: Downtown Los Angeles, CA (4 days onsite, including Friday) 

Pay: $90,000 to $110,000 annually 

Experience: 3+ years experience managing a small to mid-sized law firm to oversee branch office daily operations and accounting functions. 

Education: Bachelor’s degree in business administration, legal studies, or related field preferred. 

Type: Full-time; Direct Hire  

Schedule: Monday – Friday, 9:00am to 5:30pm 

Kent Daniels & Associates is seeking an Office Administrator to join our dynamic law firm client!    

Job Description:   

• Day to day law firm management and managing local office accounting functions including all financial reporting, billing, A/P and A/R, general ledger and banking/reconciliations, and annual budgeting. 
• Managing local office recruitment, onboarding, performance/workflow management, and development for secretaries, paralegals, and support staff; serving as a liaison for staff and firm leadership. 
• Acting as facilities point-of-contact (supplies inventory, building management, office cleanliness/maintenance, emergency preparedness). 
• Direct HR and compliance training/posting with Federal, State, or local laws, regulations, and Firm policies. 
• Keep leadership team informed of local issues, consult, and ensure resolutions implemented, and actions taken. 
• Develop and recommend annual capital and operating budgets, manage/monitor and approve local expenses, and prepare monthly expense/budget reporting. 
• Process all invoices and vendor billing, ensure proper accounting, approval, and payment. 
• Responsible for management/quality assurance of client billing, monitoring flow of proformas and invoicing. Monitor attorney time entries and submission of staff hours. 
• Supervision of file intake and upkeep procedures. 
• Manage Firm accounts including charges to Firm AmEx account and Financial Manager, maintain reconciliations of accounts and ensure proper and timely charges to clients. 
• Trust accounting – depositing checks, requests and follow up on application of unallocated funds. 
• Planning and implementing social events (holiday party, birthdays, Staff Appreciation week). 

Position Requirements:     

• Advanced knowledge of Microsoft Office (Outlook, Word, Excel) functions and commonly-used law firm accounting programs is needed, Elite or 3E and Chrome River preferred. 
• Knowledge of document management systems (iManage, Intapp, INetime preferred). 
• Must have professional demeanor with positive and confident attitude. 
• Ability to prioritize and multi-task. 
• Must be customer service driven with excellent communication skills and the ability to lead local office staff. 

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.