Office Administrator - Posillico Civil, Inc.

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area.

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

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POSITION SUMMARY:
Report to and support the office manager and/or estimating department manager. The primary responsibility is to provide strong office support to the business unit, estimating department and project offices in support of project acquisition and execution.

• Answer telephone/inquiries and route messages to staff
• Compose and/or edit letters, memos, reports, etc., as required
• Procure and track both paper and digital documents for bidding and construction
• Support administrator and staff in the preparation of proposals and bids
• Support office and department with various scheduling functions.
• Support staff with vendor and subcontractor solicitations
• Interface with clients and perspective clients on a variety of bid and proposal related matters
• Organize bid documents and fill out required paperwork for bids.
• Obtain insurance and bonding paperwork for bids
• Various other office administrative tasks

• 2 or 4 year degree in business or administration or similar practical administrative experience in the construction industry will also be acceptable.
• Strong Microsoft Excel, Word, and PowerPoint skills are required.
• Familiarity with SalesForce, Viewpoint or other cloud-based sales solutions would be beneficial.
• Must possess strong attention to detail and organization.
• Working knowledge of general office procedures.
• Strong verbal and written communication/interpersonal skills.
• Must be team-oriented and able to work closely with our experienced administrator.
• Must be able to multi-task and prioritize in a fast-paced environment and be able to adapt easily to frequently changing projects.
• Must have good time management skills and understand the deadline-oriented nature of the estimating department.
• Must be able to navigate internet-based client procurement systems.
• Proficient research and communication skills are essential.

Reports to: Regional Director

Location: Houston, Texas

#LIOnsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.