Office Administrator - Stardom Employment Consultants
Fresno, CA
About the Job
Job Summary:We are seeking a detail-oriented and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing the daily administrative operations of our office, ensuring efficiency and smooth workflow. This role requires excellent communication skills, multitasking abilities, and proficiency in office software applications. The ideal candidate will thrive in a fast-paced environment and be able to handle various tasks with minimal supervision.
Key Responsibilities:
- Manage office supplies inventory and procurement process, ensuring adequate stock levels at all times.
- Greet and assist visitors, answer incoming calls, and respond to inquiries in a professional and courteous manner.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
- Maintain and update office databases, records, and files, both electronically and in hard copy.
- Prepare and distribute correspondence, memos, reports, and presentations as needed.
- Assist in the preparation of budgets, expense reports, and financial documents.
- Coordinate office maintenance and repairs, liaising with vendors and service providers as necessary.
- Support HR functions such as recruitment, onboarding, and maintaining employee records.
- Assist with organizing company events, including meetings, conferences, and team-building activities.
- Monitor and maintain office equipment, troubleshooting issues and coordinating repairs as needed.
- Ensure compliance with company policies and procedures, as well as relevant regulations.
- Handle sensitive and confidential information with discretion and professionalism.
Requirements:
- Proven experience as an office administrator, office assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Excellent communication skills, both verbal and written.
- Strong organizational and time-management abilities, with the capacity to prioritize tasks effectively.
- Attention to detail and accuracy in all work tasks.
- Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
- Flexibility to adapt to changing priorities and deadlines.
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Knowledge of basic accounting principles and experience with financial recordkeeping is desirable.
- Familiarity with office equipment and procedures.
- Professional demeanor and positive attitude.
Source : Stardom Employment Consultants