Office Administrator and Executive Assistant at The Greystone Group LLC

Greystone is looking for a well-organized Office Administrator and Executive Assistant to provide support for two executives including the founder and president as well as our managing director. This is a great opportunity to establish working relationships with high level executives and contribute to the overall efficiency of our organization. Greystone is committed to creating a culture where employees feel valued.

Greystone is considered a leading M&A advisor to the construction materials industry. In addition to our investment bank, we manage a private equity fund that invests in aggregate quarries. We are a small firm of 4 professionals and have been in business since 1996.

Office Administrator Skills and Qualifications:

• Coordinate activities throughout the firm to ensure efficiency and maintain compliance with company policy
• Manage agendas, travel plans, client meetings and appointments
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Provide bookkeeping, A/R, A/P and financial reporting activities for the firm
• Create and update databases and records for financial information, personnel and the CRM
• Track and replace office supplies as necessary to avoid interruptions in office productivity
• Assist colleagues with reports, proposals and presentations as needed
• Manage the reception area and staff to ensure effective communication both internally and externally
• Provide office guests with a hospitable experience
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone and building personnel as needed

Executive Assistant Skills and Qualifications:

• Time management and ability to meet deadlines
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multi-task
• Ability to multi-task, organize and prioritize work
• Proactivity and self-direction

Technical Skills:

• Microsoft Office (Outlook, Word, PowerPoint, Excel, etc.) – Required
• Claritysoft CRM – Ability to learn
• QuickBooks – Ability to learn