Office Administrator & Executive Assistant (Phoenix) - NucleusTeq

Job Role: Office Administrator & Executive Assistant

Job Summary:

Office Administrator will coordinate office activities and operations while providing clerical and administrative support to senior executives.

Duties/Responsibilities:

• Manages office activities and functions to maintain efficiency and compliance with company policies.
• Performs clerical support with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Manage professional and personal scheduling for CEO & EVP, including agendas, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Oversees telephone services, email correspondence, and mail distribution.
• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
• Maintains office supplies inventory.
• Maintains professionalism and strict confidentiality with records, documentation, and files, particularly complex or sensitive files.
• Organize team communications and plan events, both internal and off-site
• Performs other related duties as assigned.

Required Skills:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Google Workspace, Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.