Office Administrator - Fer-Pal Infrastructure

FER-PAL Construction USA LLC, is seeking an Office Administrator in its Elgin, Illinois location. This is a full time position.Reporting to the Office Manager,the Front Office Administrator undertakes administrative tasks as well as ensuring that the rest of the staff has adequate support to work efficiently. This includes working closely with our accounting and administrative teams by handling daily.

Job Responsibilities:

• Manage the front reception and greet visitors.
• Answer, screen, and forward all incoming calls or inquiries, answer and follow up with all email inquiries.
• Create labels, schedule couriers (Domestic and International), and ship courier packages
• Create Purchase Orders for all vendors invoices and prepare them for payment.
• Prepare Job reports and Quality Assurance and Quality Control reports when needed.
• QA/QC-related Duties such as: Log in all near misses and incident reports into the tracking sheet and distribute, monitoring required destructive liner samples, data entry and tracking in the Vista Suite, and International Shipping
• Maintain Inventory
• Maintain meter appointment log.
• Ordering office/cleaning supplies
• Perform office tasks, such as filing, printing, scanning, and copying and closing the office at the end of the shift.
• Interact with customers daily, and book appointments accordingly.
• Source and order all construction site related materials such as aggregates, toilets, bins, pole support, services, roll off containers, equipment rentals,paid duty, etc.
• Keep a record of rental equipment and Vac Truck Orders.
• Receive packing slips and invoices into Vista - accounting software.
• Perform other general support/clerical duties and various tasks as required.
• Assist office manager as required.

Skills, Knowledge and Abilities Required:

• A minimum of 2 years experience as an office administrator, office assistant, or relevant role.
• Excellent knowledge of Microsoft Office Suite (Word, Excel, Outlook), and office management software (ERP etc.)
  
• Knowledge of Vista Suite would be an asset
• Exceptional organizational and time management skills.
• Great attention to detail, high level of thoroughness and a self motivator.
• Excellent written and verbal communication skills.
• Ability to work independently
• Great Customer Service Experience
  
• Must have your own vehicle