Office Administrator - Servi-Sure, LLC

Location: On-Site, Chicago, IL

Salary: $52,000 - $58,000 annual salary

Hours: Full-time, exempt, 40 hours per week

Servi-Sure is looking for a Bookkeeper and Office Administrator to support a small office. This individual should have a strong attention to detail for overseeing financial and office administration. The individual must enjoy daily multi-tasking and be able to take a logical approach to problem solving. The position involves detailed documentation, implementation of process improvements, along with serving as a liaison to HR and IT. Qualified candidates must be able to work independently, but also as part of a team and be customer centered.

Servi-Sure is the world's leading titanium rack design and fabrication company of anodizing, hard coating, and electro-polishing. Founded in 1959, Servi-sure has been providing customers across the globe with innovative design, expert manufacturing, and unparalleled responsiveness. Service-Sure continues to expand its product line and services to meet customers' needs. Industries utilizing Servi-Sure products include aerospace, automotive, electronica, cosmetics, cookware and military. Servi-Sure is located in the Andersonville area, close to restaurants and attractions, with free, easy street parking.

Benefits: Servi-Sure offers 100% employer paid medical insurance, PTO, paid holidays, paid sick leave, 401k and a profit-sharing plan. Visit our webpage at: https//www.servisure.com

Position Overview

Financial Administration:

• Manage account receivables: enter cash receipts/deposits, process wire transfers
• Produce AR aging report, review and make calls for collection
• Manage accounts payable: enter bills, manage payment calendar
• Process daily remote check deposits and bank reconciliation
• Coordinate with outsourced accounting firm to prepare reports and close month in system

Office Administration:

• Enter sales orders into Sage 100 accounting system
• Maintain business files
• Coordinate year end projects: holiday candy mailing, shredding, and creating/organizing new files
• Coordinate logistics for company representation at annual industry conferences
• Organize and coordinate company events
• Support office staff with miscellaneous administrative duties, phone calls, mail, maintenance of office equipment

Human Resources:

• Serve as HR Administrator (support and liaison) in coordination with outsourced HR firm
• Serve as point of contact for HR concerns
• Prepare related correspondence and documentation

IT:

• Coordinate outsourced services: IT, voice, internet, cellular services and vendors
• Support staff with any questions/concerns regarding IT

Qualifications and Requirements:

• Associates degree, Business or Accounting field
• 1-3 years of experience in bookkeeping and office administration
• Knowledge of Sage 100 (MAS) accounting software preferred
• Proficient in Microsoft Office Suite
• Strong administration skills with an attention to detail and ability to keep company matters confidential
• Excellent written and verbal communication skills
• Must be able to act independently, organize workload, set priorities, and adapt to change

For consideration, please send a cover letter detailing why you are a good match for this position, along with you resume by clicking the apply button.

Servi-Sure is an Equal Opportunity Employer.

Key Words: Financial bookkeeping Office administration, Microsoft Office, Accounting Principles, Organizational Skills, Verbal and Written Communication, Problem Solving, Quick Learning Skills,