Office Administrator - Henkels & McCoy

Henkels & McCoy, Inc. (H&M’s) Chantilly office specializes in low voltage cabling to support enterprise, data centers, government, and medical facilities. We design and install multiple technologies and work throughout the Baltimore & Washington DC Metro areas. H&M is seeking an energetic, career minded individual to join our team working out of our Chantilly, Virginia office. 

The Office Administrator is responsible for providing administrative and functional support to the Office, reporting to the Director.   The Office Administrator handles a variety of office, project, and operational responsibilities to support our business operations.  This is an in-office position.

• Weekly payroll submission, to including tracking PTO and running reports.
• Acts as the Safety Liaison for the office. Coordinates Safety Awards, sends out Weekly Safety Talks, orders PPE, and tracks mandatory safety training.
• Provides administrative support to the Director.
• Tracks vehicle assignments, maintenance, inspections, registrations, etc. for Chantilly Fleet.
• Handles office shipping needs.
• Creates Proposal shells and distribute to the team coordinating responses and submitting proposal on time.
• Completes pre qualifications and Representations and Certification.
• Plans office meeting catering as needed.
• Handles the office services – water, copiers, repairs, security, telephones, etc.
• Other tasks and responsibilities as assigned.

• Proficient in basic computer software applications -- MS Office (Outlook, Word, Excel)
• Organized & detailed-oriented. Ability prioritize and manage differing needs of the business.
• Ability to work independently as well as the ability to work well with others collaboratively.
• Possess strong communication skills, both oral and written.
• Minimum 2-3 years of related experience in payroll, office operations preferred. Project experience a plus.
• Possess a strong customer service orientation – focus on satisfying the needs of both internal and external stakeholders.
• High school diploma and/or Bachelor's degree or equivalent work experience.
• Must be able to stoop, kneel, or crouch.
• Must be able to lift and carry 25 lbs
• No Relocation Provided. Local Candidates Only.

Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.