Office Administrator - Bosch Group

The Communications Systems Division of Bosch Security Systems is headquartered in Burnsville, Minnesota. Our product segments include Critical Communications Systems, Pro Sound, and Public Address & Conferencing.  With our premium brands: Bosch, Dynacord, Electro-Voice, RTS and Telex, we provide solutions that reflect our brand values for audio quality, and innovation. The company’s broad portfolio of products and systems are used by government agencies, hospitals, critical infrastructure facilities, broadcast TV stations, cable head end stations, electronic media campuses, mobile sports production truck companies and in many other commercial and industrial environments throughout the country.

Our team is growing and we are seeking a highly organized and detail-oriented Office Administrator to join our team. Based in our Burnsville, MN facility, you will be an essential part of the organization.  As an Office Administrator, you will play a crucial role in supporting internal communications ensuring the smooth operation of our office, and supporting various administrative functions. If you possess excellent communication and multitasking skills, as well as a proactive and professional approach to work, we would love to talk with you!

This position provides as back-up support for shipping and receiving functions; including handling mail, packages, deliveries, prepare and verify shipping documents, and interfacing with shipping carriers and vendors.

• Front Desk/Reception Support
  • Greeting and welcoming guests and visitors with a friendly and professional demeanor.
  • Manage the appropriate entry process to the building including kiosk registration and badges/access.
  • Maintaining a clean and organized entrance area.
  • Perform general administrative tasks, including answering phone calls, managing emails, and handling correspondence.
• General Office/Administrative Support
  • Maintain office supplies, meeting rooms and equipment, ensuring availability and functionality.
  • Coordinate, plan, and organize meetings and events for the office, manage schedules, catering, set up, tear down, etc., ensuring they run smoothly and efficiently, creating a positive experience for all participants.
  • Manage and organize office files, records, and documentation.
  • May assist in the preparation of reports, presentations, and other documents as needed.
  • May assist with providing administrative support to other colleagues or leaders by way of managing their calendars, expense reports, scheduling appointments, and coordinating meetings.
• Internal Communications Support
  • Identify an effective channel and support regular internal communications for associates globally.
  • Collaborate with various departments to facilitate effective communication and coordination.

• At least 2 years work experience as an Office Administrator, Administrative Assistant, or similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize tasks effectively
• Strong interpersonal skills and a friendly, professional demeanor
• Familiarity with office equipment and procedures
• High school diploma or equivalent; additional certification or degree in office administration is a plus
• Ability to lift and move packages, weighing up to 50lbs
• Flexibility to handle occasional physical tasks related to shipping and receiving operations
• Normal office environment and may require routinely lifting up to 15 pounds, pushing, pulling, and standing.

• All your information will be kept confidential according to EEO guidelines.
• We take pride in our commitment to safety, and we are proud to be an MNSTAR certified site.
• By choice, we are committed to a diverse workforce - EOE/Protected Veteran/Disabled.
• BOSCH is a proud supporter of STEM (Science, Technology, Engineering & Mathematics) Initiatives: FIRST Robotics (For Inspiration and Recognition of Science and Technology) & AWIM (A World In Motion)
• Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization is not available.