Office Administrator - Carollo Engineers Inc.

Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking an Office Adminstrator to help support the Buford, GA office.

At Carollo you’ll make an impact at an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong. You’ll work alongside a collaborative and dynamic team of professionals that is truly passionate about our work. Carollo’s vision is to be the BEST water consulting firm and you’ll find that Carollo is also the best place for you to build your career.

This is a part-time position. 

• Supervises all day-to-day office operations
• Conducts New Hire Orientations for engineers and office staff
• Interfaces with all corporate departments to facilitate proper handling of paperwork
• Reconciles quarterly office budget and annual facilities budget projection
• Performs maintenance of the Office Intranet site for up-to-date content
• Conducts office safety inspections
• Evaluates ergonomics of employee workstations and coordination with facilities
• Work with building management to resolve facilities issues
• Maintain conference room setup/cleanup for meetings
• Orders office supplies
• Coordinates with engineers and proposal managers in central office as needed
• Proactively elicits project management information for workload scheduling
• Attends project management meetings
• Performs document processing and proposal preparation services
• Coordinates work distribution with other offices to meet deadlines
• Ensures adequate staffing, hardware, and software to complete work in an accurate and timely manner
• Examines completed work for quality control and compliance with company standards.
• Troubleshoots and resolves computer/software related issues using support from all areas of the company
• Performs performance appraisals for office support staff
• Provides system training for new engineers

High school diploma or equivalent

4-8 years professional experience with a background in heavy document production background

Strong verbal and written communication skills
Excellent organizational and administrative skills
Type 65 wpm
Ability to work without direct supervision.
High level of critical thinking.
Professional experience handling confidential/sensitive issues
Ability to exercise good judgment.
Prioritize as business/workload dictates and deadline changes
Initiative, proactive attitude
Ability to juggle multiple priorities and exercise judgment on order of completion of tasks
Word (styles, graphics, tables, outlines, table of contents, templates, macros)
Excel (basic to intermediate level: formatting, header/footer, file path name, etc.)
Adobe Acrobat (converting files into PDF format; adding bookmarks and thumbnails, appending pages).

Scanning & OCR Software (varies from office to office).
Windows environment (explorer, control panel, printer setup, etc.)

Directory structures (organization and maintenance).

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.