Office Administrator - Creative Financial Staffing

Our client, a privately-held company in Baltimore County is looking to hire an Office Administrator to their team! This company has been around for over 40+ years and continues to keep growing as this is a brand new role! They are very employee focused and being a smaller company this individual will have more direct access to leadership and executives.

This position is in the office with hybrid work flexibility, working 3 days in office and 2 days work from home/remote.

Offering:

• Full Medical/dental/vision insurance with very low premiums
• 3 weeks PTO to start!
• 401k+match
• Great work life balance: 40 hour work week and HYBRID work schedule
• Summer Fridays (1/2 days)!
• Big on training activities and development opportunities
• Free parking!
• Flexibility!
• Free gym membership

Office Administrator Job Duties:

• Provide administrative support to Principals, Director of Operations, Project Managers, general staff, and other company Assistants as needed
• Provide backup for Receptionist duties
• Maintain favorable working relations with clients, subconsultants, vendors, contractors, and staff
• Execute clerical and general office duties such as filing, data entry, typing, format documents using styles, creating PDF’s, copying/scanning and other administrative tasks as required (general correspondence/emails, reports, specifications, forms, and other documents)
• Prepare subconsultant agreements and purchase orders, issue for signature, collect and file
• Assist Director of Operations with daily tasks/duties
• Project contracts review and tracking
• Business insurance
• Individual and Corporate Licensing
• Payroll
• Strategic Planning Tasks
• Perform other tasks/projects as assigned

Office Administrator Required Qualifications:

• Excellent communication and interpersonal skills
• Excellent organization attention to detail
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to independently troubleshoot and solve problems
• Ability to reinforce company processes
• Ability to think strategically
• Ability to use discretion at all times to be a trustworthy keeper of confidential information
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well and maintain composure in a high-paced and at times stressful environment.
• Ability to adapt to changing demands and responsibilities
• Knowledge of, or willingness to learn, the forms and procedures of the engineering and construction industry based in the Construction Standards Institute (CSI), American Institute of Architects (AIA), and other industry standards
• Advanced use of Microsoft Outlook, Teams, Word, Excel, etc.
• Preferred - experience with consulting engineer or architectural firms operating in the construction industry
• Five years or more of administrative experience
• Associates or Bachelors degree preferred, but not required