Office Administrator - Space Ground System Solutions

Space Ground System Solutions, a Parsons company, has an immediate part-time (24 hrs/wk) opening for an Office Assistant to provide a variety of administrative duties in our Alexandria, VA, office. This will be a cross-functional administrative position supporting managers and employees. activities. The position will begin at 24 hours/week.

JOB RESPONSIBILITIES

• Administrative Support: Provide general administrative support to SGSS management and employees including scheduling meetings, managing calendar, and handling correspondence as needed.
• Document Management: Prepare, edit, and distribute various documents and reports. This includes review of timesheets, submission for approval.
• Office Coordination: Assist in the coordination of office activities and operations to ensure efficiency and compliance with company policies. Schedule and monitor office maintenance and cleaning.
• Event Planning: Assist in coordinating company events, meetings, and conferences.
• Expense Reporting: Review employee expense reports prior to submission for management approval. Monitor monthly account payables, process invoices and miscellaneous expense reports.
• Supplies Management: Monitor and order office supplies as needed. Ensure office equipment is maintained and serviced.
• New Employee Orientation: Assist with onboarding new employees.
• Data Entry: Perform data tasks and maintain databases.
• Security Administration: Includes badging, building and office access, alarm systems.

REQUIRED SKILLS AND QUALIFICATIONS

• Must be a US citizen
• High School Diploma and no less than five (5) - seven (7) years of office administration experience
• Demonstrated ability of strong communication skills
• Proficient in MS Office applications (Word, Excel, PowerPoint)
• Strong organizational and time management skills

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Each Division of Parsons is an Equal Opportunity/Affirmative Action Employer. All divisions are committed to making employment decisions based on valid requirements, without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, veteran status, disability, or any other status protected by state, local or federal law. For more information, please visit www.eeoc.gov.