Office Administrative Assistant/Receptionist - XL Staffing

Summary: The Office Administrative Assistant is an employee of The San Diego Regional East County Chamber of Commerce and reports to the Chamber President/CEO. This position performs a wide range of administrative and office support activities for the department and/or coordinators, managers, and supervisors to facilitate the efficient operation of the organization. Medical Benefits are included with this Full Time position.

 

Objectives of this Role:

· Assists with all departments as needed

· Works with The Chamber Team to support each department

· Support the maintenance and development of internal tools through technology

· Assists with social media and website updating

· Assist with Updating Chamber Master

Daily and Monthly Responsibilities:

· Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.

· Reviews and signs materials, as authorized.

· Edits documents produced by others.

· Ensures confidentiality and controls access to sensitive information, such as staff personnel files.

· Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.

· Serves as an internal resource to administrators or staff on departmental and company procedures.

· Performs administrative duties associated with scheduling and coordinating meetings and planning events.

· Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.

· Oversees office operations.

· Schedules, assigns and prioritizes workload by setting appropriate deadlines.

· Main contact for employees and visitors in the Front Lobby.

· Answer, screen and transfer inbound phone calls

· Receive and direct visitors and clients

· General clerical duties including photocopying, fax and mailing

When you have read everything about this job and you are ready to apply:

EMAIL:  rickw@eastcountychamber.org

Skills:

• Capable of working with internal and external teams and partners

• Familiarity with event operations

• Ability to work under strict deadline

• Positive outlook

• Excellent work ethic

• Ability to develop community relationships

• Experience in Office environment

• Experienced in data entry, copying, and scanning operations.

• Accuracy and attention to detail

• Demonstrated integrity and ethical standards

• Superior organizational skills

• Able to work independently with some direction

• Must be able to effectively communicate (both verbal and written)

• Capable of following written instructions and documented procedures

• Problem-solving and analytical ability

• Manages time effectively and adapts quickly to changing priorities

• Able to handle difficult situations with diplomacy

• Proficiency in Microsoft Office applications (Excel, Word, Outlook, Publisher).

 

Job Qualifications:

• Education: Associate degree preferred but not required

• Experience: 1-2 years of related experience preferred but not required

Skills:

• Capable of working with internal and external teams and partners

• Familiarity with event operations

• Ability to work under strict deadline

• Positive outlook

• Excellent work ethic

• Ability to develop community relationships

• Experience in Office environment

• Experienced in data entry, copying, and scanning operations.

• Accuracy and attention to detail

• Demonstrated integrity and ethical standards

• Superior organizational skills

• Able to work independently with some direction

• Must be able to effectively communicate (both verbal and written)

• Capable of following written instructions and documented procedures

• Problem-solving and analytical ability

• Manages time effectively and adapts quickly to changing priorities

• Able to handle difficult situations with diplomacy

• Proficiency in Microsoft Office applications (Excel, Word, Outlook, Publisher).

 

Job Qualifications:

• Education: Associate degree preferred but not required

• Experience: 1-2 years of related experience preferred but not required