Office Administrative Assistant - Central Plumbing, Heating and Excavation

Job Description: Office Administrative Assistant

Group I: Non-Exempt Employee, Hourly Pay, Full-Time        Wage Range: $20-$25

Class A: Office Staff

Reports To: Contracts Manager

Reporting Positions: None                 

Job Objective:

The Administrative Assistant facilitates the efficient operation of the assigned department, and the organization, by performing a variety of advanced clerical and administrative tasks.

Office Administrative Assistant Responsibilities:

Duties are varied and include but are not limited to:

• Assist with the preparation of regularly scheduled reports & contracts
• Provide general support to internal and external clients
• Coordinate with trainers, schedule training classes, prepare training materials for our apprenticeship program
• Respond to emails and phone calls for information
• Assist with the coordination and planning of corporate events and activities
• Assist with marketing, including newsletter
• Prepare internal and external communications for dissemination
• Perform research on new external clients, products, and services as needed

Requirements and Skills:

• High School diploma or equivalent required
• Experience as an office assistant or similar administrative role is desirable
• Working knowledge of business, accounting, and marketing
• Proficiency in Office 365 with emphasis on Excel, Word and Teams
• Experience in writing Excel macros and/or VBA code is a plus
• Experience with graphics software, document formatting, social media posts
• Time management skills and ability to prioritize work
• Attention to detail, creativity, and problem-solving skills
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently
• Strong business ethics and integrity

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.