Office/Administrative Assistant - Conviva

If you've used Disney+, Peacock, or other top streaming platforms, you've already benefited from Conviva's technology. We empower the world's leading B2C companies, including the biggest names in streaming media, to deliver exceptional digital experiences and optimize the "moments that matter" to their customers and their business. As the global leader in experience-centric operational analytics, Conviva has redefined big data analytics with our paradigm-shifting Time-State Analytics model. Our platform does what legacy observability and monitoring tools can't: we eliminate the gaps between system performance, user experience, and engagement, enabling issue identification, impact assessment, and root cause resolution in seconds. This isn't just important, its game-changing! Our platform processes over 5 trillion daily events, providing real-time, cost-effective, stateful computation across diverse data sets. This empowers operations teams for the first time to precisely and directly impact real-world business outcomes, including customer satisfaction and revenue.

We are seeking a highly organized and self-motivated individual to fill the role of Office Manager/Executive Administrative Assistant. This position combines office management responsibilities with executive-level administrative support, making it crucial for the smooth operation of our organization. The ideal candidate will possess strong organizational skills, exceptional professionalism, and the ability to thrive in a dynamic and fast-paced environment.

What Success Will Look Like: 

Office Management:

• Manage relationships and contracts with vendors, service providers, and building management.
• Ensure office financial objectives are met by planning expenditures, analyzing variances, and implementing necessary corrections.
• Implement procedural and policy changes to improve operational efficiency
• Maintain the general organization, cleanliness, and aesthetics of all areas of the office facilities
• Manage office-related inventory, ordering supplies, and restocking as needed.
• Provide front desk coverage and manage courier services.

Executive Administrative Support:

• Assist executives with scheduling, calendar management, and making scheduling decisions to ensure efficiency.
• Coordinate domestic and international travel arrangements, manage expense reports, and be the primary point of contact for visitors meeting with executives.
• Support leaders in being accessible and efficient with their time.
• Own and organize work/life logistics, ensuring smooth operations for executives.
• Handle highly confidential information with discretion and professionalism.

Event Coordination:

• Plan and execute corporate culture events, including catering, setup, and entertainment.
• Assist in the planning of company events, ensuring they run smoothly and meet organizational objectives.

Administrative Duties:

• Perform general administrative tasks and special projects with constantly changing priorities.
• Provide administrative support for the New York office and assist with ad-hoc requests as needed.

Who You Are & What You've Done: 

• 5+ years of office administration experience, including supporting executive levels.
• Experience working in a fast-paced tech company is highly preferred.
• Strong organizational, planning, and time management skills with the ability to prioritize effectively.
• Experience with planning company events and managing office-related inventory.
• Bachelor's degree preferred.
• Ability to work in a collaborative environment with global teams and interact professionally with diverse groups.
• Proficiency in Microsoft Office Suite and ability to quickly learn new tools.
• Must be able to lift 30-75 Lbs and able to work overtime as needed.

The expected salary range for this full-time position is $70,000 - $93,000 + equity + benefits. Compensation is determined by numerous factors such as your qualifications, experience, relevant education or training, and work location.

Underpinning the Conviva platform is a rich history of innovation. More than 60 patents represent award-winning technologies and standards, including first-of-its kind-innovations like time-state analytics and AI-automated data modeling, that surfaces actionable insights. By understanding real-world human experiences and having the ability to act within seconds of observation, our customers can solve business-critical issues and focus on growing their business ahead of the competition. Examples of the brands Conviva has helped fuel streaming growth for include: DAZN, Disney+, HBO, Hulu, NBCUniversal, Paramount+, Peacock, Sky, Sling TV, Univision and Warner Bros Discovery.   

Privately held, Conviva is headquartered in Silicon Valley, California with offices and people around the globe. For more information, visit us at www.conviva.com. Join us to help extend our leadership position in big data streaming analytics to new audiences and markets!