Office Admin at Staffing Now

Office Administrator

A well-established firm offering comprehensive accounting services with a focus on quality, integrity, and client satisfaction. We are looking for a dynamic and organized Office Administrator to join our growing team. The ideal candidate will blend administrative expertise with HR knowledge to help streamline office operations while maintaining a supportive and positive environment for both employees and clients.
Job Summary:
This multifaceted role involves providing administrative support to our professional staff, HR Manager, and Senior Office Administrator, as well as assisting in managing employee records, processing payroll, and supporting office operations. The HR & Office Administrator will be responsible for ensuring smooth office operations, supporting HR functions, and maintaining an organized environment.
Key Responsibilities:
HR Support:

• Maintain employee records, contracts, benefits, and other HR documents.
• Assist the HR Manager with overseeing attendance, payroll, documentation, and performance assessments.
• Implement the onboarding process for new recruits, introduce them to team members, and address their queries.
• Manage employee time tracking, vacation requests, and other HR-related administrative duties.

Administrative Support:

• Back-up to receptionist
• Answer phone calls, respond to emails, and schedule appointments for staff and clients.
• Greet clients and visitors with a positive and welcoming attitude.
• Process tax returns, 1099s, engagement letters, and other required forms.
• Maintain accurate records and generate reports as needed from software systems.
• Perform accounts payable/receivable tasks and post journal entries to QuickBooks.
• Reconcile firm bank accounts and track office supplies, placing orders when necessary.
• Prepare agendas, take minutes, and maintain calendars for senior management.
• Provide backup support for other administrative roles as needed.

Technical & Software Support:

• Utilize different firm software to complete tasks.
• Provide support to clients with client portal questions.

Qualifications:

• High school diploma or equivalent required; Associate's degree in business administration preferred.
• Experience in an administrative or HR support role is a plus.
• Strong computer skills in Microsoft Office Suite (Word, Excel, Outlook), QuickBooks, and other office software.
• Basic understanding of utilizing firm-specific software (training provided).
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize, multi-task, and work independently in a fast-paced environment.
• Strong interpersonal skills, capable of interacting with all levels of the organization.
• Must be able to handle sensitive information with confidentiality and professionalism.
• Excellent customer service skills, both in person, over the phone, and by email.

Benefits:

• Health, dental, and vision insurance
• Flexible spending account (FSA)
• Long-term and short-term disability insurance
• Life insurance
• Paid Time Off (PTO)
• 401(k) plan

Schedule:
Full-time, Monday through Friday
If you are an organized, proactive individual with a passion for supporting both HR and administrative functions, we would love to hear from you.
To apply:
Please submit your resume and cover letter detailing your relevant experience.

Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person