Office Admin AP/AR - VIP Staffing

Garland, TX 75042

About the Job

AR/AP Specialist

Location:
Garland, TX 75042

Pay Rate:

$20–$24 per hour

Schedule

Monday - Friday
8 am - 5 pm

Job Summary:

We are seeking an AR/AP Specialist to manage accounts receivable and payable processes, handle banking tasks, and provide administrative support. The ideal candidate has a strong background in manufacturing environments, exceptional attention to detail, hands-on experience with ERP/MRP systems, and is skilled at maintaining accurate records. This role is essential to ensuring the accuracy and efficiency of our financial operations.

Key Responsibilities:

Accounts Receivable (AR):

Generate AR invoices using internal shipping documents in the M1 ERP system or as directed.
Post payments received (ACH, wire, credit card) to customer invoices based on remittance advice.
Contact customers to facilitate the transition to ACH and wire payments to the designated CA bank.

Accounts Payable (AP):

Create AP vouchers in M1 from matched purchase order receipts or approved non-PO services/goods.
Ensure proper management approvals for discrepancies or non-PO items.

Banking and Payments:

Batch and forward check payments and stubs to CA offices weekly.
Print checks using M1 ERP as directed, presenting supporting documentation for approval.

General Administration:

Perform data entry and additional duties as assigned by management.

Required Experience:

Familiarity with AR and AP processes in a Manufacturing environment.
Experience with ERP/MRP systems (e.g., M1 ERP) is highly desirable.

Required Skills:

Strong organizational skills and attention to detail.
Proficiency in spoken and written English.
Ability to handle confidential financial information responsibly.

Physical Requirements:

Ability to occasionally lift or hold up to 20 lbs.

Work Eligibility:

Must be authorized to work in the United States.

Source : VIP Staffing