Office and Accounting Assistant / Administrative Specialist - The Contractor Consultants

Join KASA Construction Inc. as an Office Accounting Assistant / Administrative Specialist

Job Title: Office Accounting Assistant / Administrative Specialist

Company Name: KASA Construction Inc.

Salary: $17.00 - $20.00 per hour, depending on experience

Full Job Description

KASA Construction Inc., one of Southern California's leading heavy-civil construction and engineering companies, is seeking a highly organized and motivated Office Accounting Assistant / Administrative Specialist to join our team. This role is essential in providing support across multiple departments, including Estimating, Project Management, Payroll, and HR. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and align with KASA's culture of integrity, professionalism, and innovation.

Who we are: 

KASA Construction Inc. is a full-service General Engineering Firm, specializing in Public Works and Commercial construction. With a broad range of license classifications, KASA maintains a competitive edge in delivering complex projects across sectors such as parks, schools, roads, and highways. Utilizing cutting-edge technology both in the office and the field, KASA has built a strong reputation for excellence in project execution. Serving a wide array of clients, including local, state, and federal agencies, KASA Construction's commitment to quality, strict timelines, and budgetary compliance ensures a rewarding experience for clients and project stakeholders alike. KASA is proud to be a certified women-owned and micro-business.

• Administrative Support
  • Provide administrative assistance across various departments, including Estimating, Project Management, and Payroll.
  • Answer and route incoming calls professionally and courteously.
  • Assist with filing, data entry, and general office tasks.
  • Manage office organization to ensure a clean, modern, and functional workspace.
• Accounts Payable & Invoice Management
  • Scan, sort, and route invoices for approval.
  • Verify the accuracy of invoices by cross-referencing shipper tickets and purchase orders.
  • Enter invoices into Foundation Software for timely processing.
  • Gather and organize releases, certified payrolls, and other required documentation from subcontractors and vendors.
  • Reconcile vendor statements and ensure proper lien releases are on file.
• Financial Recordkeeping
  • Prepare invoices for payment and negotiate credits as needed.
  • Maintain accurate records of transactions, including credit card expenses.
  • Track and locate invoice backups and maintain return receipts for payments.
• Data Entry & Reporting
  • Perform data entry and ensure the accuracy of credit card transaction records.
  • Collaborate on process improvements to streamline administrative workflows.
• Customer Service
  • Act as the first point of contact for clients, vendors, and visitors.
  • Uphold a high standard of etiquette and professionalism in all interactions.

• Experience: Minimum 2 years of experience in accounts payable within the construction industry (preferred).
• Technical Skills:
  • Proficiency in Microsoft Office Suite.
  • Familiarity with Foundation Software or other accounting software (preferred).
  • General understanding of prevailing wage and public works projects (preferred).
• Interpersonal Skills:
  • Strong communication and problem-solving skills.
  • Bilingual in Spanish (preferred).
  • Ability to work collaboratively as part of a team.
• Personal Attributes:
  • Honest, reliable, and self-motivated.
  • Detail-oriented with excellent organizational skills.
  • Adaptable and eager to learn new processes.
  • Positive attitude and ability to work under pressure.
• Education Requirements
  • High school diploma or equivalent (required).
  • College degree in Accounting or a related field (preferred).

• Health & Wellness:
  • 100% Health and Dental Insurance coverage.
• Financial Perks:
  • 401(k) Profit Sharing Plan.
• Work-Life Balance:
  • Paid Time Off, Vacation Pay, and Sick Days.
• Unique Perks:
  • Discretionary Bonuses.
  • Modern and clean work environment.

• Full-time, Monday to Friday (8-hour shift).
• Occasional overtime may be required based on workload.

• Chino, CA