Network Office Manager - Distinctive Schools

Job Title: Network Office Manager
Location: 910 W. Van Buren, Ste. 315, Chicago, IL 60607
Reports To: Chief Engagement Officer
Salary: Starting at $55K based on experience and other credentials
Employee Type: Regular Full Time
Start Date: May 2024

Distinctive Schools creates diverse, joyful, welcoming communities rooted in social justice and rigorous learning. We support all learners to be engaged, curious, and to achieve their full potential. Our students become confident advocates, creative problem-solvers, and collaborative leaders.

Overview

The Office Manager plays a crucial role in ensuring the smooth and efficient operation of the Network home office. This position will maintain an organized, clean environment for all staff, administratively support various needs, and be a friendly, helpful resource to all internal and external parties.

Responsibilities

Administrative

• Oversee the day-to-day operations of the office, ensuring that all administrative tasks are completed efficiently and effectively

• Route phone calls and in-person guests to appropriate team members and/or locations

• Accept mail/ packages and ensure delivery to appropriate team members

• Maintain general office cleanliness and organization, including but not limited to:

  • Kitchen activities (e.g., daily loading of dishwasher, weekly cleaning of refrigerator, wiping of countertops, organizing of cabinets, etc.)

  • Ordering and managing supply of office resources (e.g., snacks, materials, etc.)

  • Communication to staff of important notices and reminders

• Manage reservation process of office classroom/ conference rooms

• Support enrollment efforts aligned to Engagement Team needs

• Manage special projects from various teams as needed

• Support other related leadership needs

Planning and Logistics

• Support large group meeting logistics (e.g., food orders, setup / cleanup, etc.)

• Manage and assist with office space rentals including DS team members and external parties

• Promote and share our DS classroom as a rental option for other organizations to increase revenue opportunities to DS

• Provide administrative support to executive leadership, including but not limited to:

  • Content creation

  • Material procurement

  • Travel arrangements

• Coordinate and manage office calendars, scheduling meetings, events, and appointments

Requirements (minimum)

Education:

• Bachelor's Degree

Qualifications:

• Standard working hours 8:30 am to 4:30 pm in person at DS network office. Hours are subject to vary based on events

• Ability to work at least 40 hours per week

• Demonstrated ability to multitask and hit numerous deadlines simultaneously

• Proven success with project/task follow through

• Bilingual in Spanish preferred

• Technology demands:

• Proficient in cloud based technology Google Suite (Docs, Slides, Sheets)

Physical Demands

Work is typically performed in an office setting with occasional extended periods of time at computer terminals. Occasional visits to off-site or campus locations is required. Generally, the job requires 60% sitting, 20% walking, and 20% standing. Occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.

Benefits

• 25+ Paid holidays & 15 days PTO annually
• 12 weeks family paid leave
• Comprehensive Healthcare (Medical, Dental, Vision)
• 403b match
  • Fully match up to 3%
  • 50% match up to 5%
• Professional development including tuition reimbursement
• Gym and wellness discounts
• And more

Description Disclaimer: Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.

EEO: Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law.

Distinctive Schools is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Distinctive Schools will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact talent@distinctiveschools.org or call 773.828.4191