Mixing Center - Office Administrator at American Tire Distributors

Are you looking for an opportunity to turn your ambition and your people skills into a rewarding career with an industry leader? Join our team at American Tire Distributors! As the nation's premier tire distributor, ATD’s coast-to-coast distribution network provides approximately 80,000 customers across the U.S. and Canada with rapid and frequent delivery of high quality tires, custom wheels and shop supplies. 

Position Description: 

The primary role of the Office Administrator is to track, validate and/or track all shipping documentation that enters/exits the Mixing Center using computer software (IMS) and other forms to ensure accuracy and timely delivery schedules. He/she provides administrative support for the operations team by generating and processing all designated documents daily, answering and directing incoming phone calls, and researching any inventory documents as needed. Coordinates building and maintenance issues for general repair and updates and maintains contact list of all vendors. Maintains record keeping of all shipping documents (ASN’s, vendor invoices) for future references and monitors incoming and outgoing mail to appropriate delivery. Maintains office equipment, inventory supplies and orders replacement supplies as needed.

Primary Responsibilities:                                                         

• Uses computer software (IMS) daily to generate an “Intransit” report to gather and print all advanced shipping notifications (ASN’s) for shipments that are in transit to the Mixing Center.
• Verifies the ASN shipping details by comparing the piece counts and weights against the shipper documents; collects and files all ASN reports for future references.
• Pulls existing ASN’s from filing cabinet for next day or upcoming deliveries as needed; provides the documentation to warehouse personnel daily.
• Answers and directs phone calls for all vendor business related inquiries and routes incoming calls to the correct department staff member as needed; welcome visitors and provides assistance as needed.
• Updates IMS periodically by entering information on empty containers and proof of delivery (POD) information to effectively manage all inbound schedules.
• Assists inbound coordinator with researching any necessary transaction documents or discrepancies based on specific information as needed.
• Maintains all record keeping of shipping documents (ASN’s, vendor invoices) for future references.
• Monitors incoming and outgoing mail; receives and sign for mail/packages from couriers and deliver to
• Proper recipient; receives dropped UPS/ FedEx packages from the gate keeper as needed.

• Coordinates building and maintenance issues for general repair and updates; maintains contact list of all vendors and writes correspondence emails vendors/suppliers as required.
• Responsible for adhering to all company policies and safety procedures and reporting any unsafe conditions to Management.
• Monitors and maintains office equipment, inventory supplies and order replacement supplies as required.
• May assist other departments with administrative or clerical support.
• Any other applicable duties and responsibilities assigned by management.

Direct Reports:

• Mixing Center - Operations Manager, Operations Supervisor, General Manager, Inventory Control Manager, Lead Persons, Gate Keeper, Yard Jockey, Dispatcher, FTZ Administrator, and Inbound Coordinator.

Key Partners (Positions):

• Regional Supply Chain Director, Regional President, Market Sales Director, Distribution Excellence Manager, Corporate Sales Manager(s), HR Business Partner, Inventory Control Manager, Operations Manager, Operations , Supervisor, Procurement managers.

Experience(s) that Best Prepares You:          

• Education:  High school diploma or GED preferred but not required
• Experience: Computer literacy is required.  Exposure to Word and Excel is preferred.
• Such alternatives to the above qualifications as the company, in its discretion, may find appropriate and acceptable.

Key Competencies:

• Organization and communication skills
• Integrity: Doing the right thing in all circumstances

• Self-management:  Set well defined and realistic goals.  Display initiative and commitment to meet goals.  Work with minimal supervision.
• Decision Making:  Make sound, well informed and objective decisions.  Understand the impact of the decisions made.
• Creative Thinking:  Use imagination to develop solutions to problems.  Always remember what worked yesterday no longer works today.
• Continuous Learning:  Recognize strengths and weaknesses.  Allow feedback from others and pursue self-development.
• Teamwork:  Work collaboratively with all departments to coordinate effective work environment.  Share information and foster the exchange of ideas.
• Demonstrate Respect:  Handle all business matters ethically and in full compliance with American Tire Distributors “Code of Conduct”.
• Be Accountable for Results:  Assume full responsibility for the consequences of one’s behavior, decisions, and results.

Physical Demands/Work Environment/Travel Requirements:

• Physical demands: While performing the duties of this job, the associate is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk, hear, taste and/or smell; the associate must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Work environment: While performing the duties of this job, the associate is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
• Travel required: 0%

This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor, subject to reasonable accommodations.  Nothing in this job description creates a contract of employment in any way for any person.   All employees hired by American Tire Distributors, Inc. are employees at will and the company reserves the right to terminate employees at any time for any reason or no reason at all.

Build a challenging and rewarding career with us!

American Tire Distributors is an Equal Opportunity Employer and Drug Free Workplace

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Shift Type: 1st Shift (United States of America)
Job ID: R31161