Missions Coordinator - Grace Church

• Support the administrative processes for missionary care and short-term trips (ENGAGE Teams).
• Coordinate necessary tasks (e.g., background checks, consent forms, liability forms, and deadlines) with team members.
• Assist the volunteer leaders of local ENGAGE Teams by coordinating materials, meeting spaces, and participation opportunities.
• Short-Term Team Communications, Prayer, and Event Support.
• Coordinate missionary participation during Missions Week, including scheduling, accommodations, and communication.
• Document and distribute minutes and manage notes and tasks from missionary meetings.
• Conduct weekly check-ins with the Director of Missionaries and Mobilization to review progress and plan upcoming tasks.

• Manage trip processes (e.g., STEP registration, visas, passports, welcome kits, photo collections, and team leader appreciation).
• Assist in short-term trip prayer strategy, organize prayer meetings, send-off events, and prayer calls for short-term trips.
• Assist with missionary applications, onboarding, and payment processing.
• Provide logistical support for mission events (e.g., ENGAGE Expo, Missions Sundays, and Commissioning Services).
• Conduct weekly check-ins with the Missions Trip Project Manager to review progress and plan upcoming tasks.

• Utilize tools like Podio, Basecamp, MailChimp, and CCB for communication, tracking, and project management.
• Initiate digital training modules and update landing pages.

• Maintains confidence and protects operations by keeping information confidential.
• Maintains professional and technical knowledge.
• Other duties as assigned.

• Education requirements: High School Diploma, further education preferred.
• Experience required: Relevant administrative experience of 2+ years
• Must be proficient in Microsoft Word, Excel, and PowerPoint, and bulk email software such as MailChimp.
• Strong organization skills and attention to detail with the ability to improve processes.
• Skilled in written communication and keyboarding (copy-editing preferred)
• Good time management.
• Aptitude to learn software to manage projects, schedule events, track data, etc.
• Has a passion for making Jesus known. 
• Demonstrates a sincere interest in the total scope of the ministry.
• Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior as evidenced by the manifestation of the fruit of the Holy Spirit.
• Has a commitment to personal and active participation in the fulfillment of the Great Commission (Matthew 28: 18-20)
• Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.
• Consistent attendance and participation in Grace Church and involvement in the life of the church.
• Flexibility for evening and weekend assistance and Missions Events as needed.

We are an informal, come-as-you-are gathering of Jesus followers who love God and one another. Our goal is to provide a place for you to connect and grow in your faith.Grace Church is committed to teaching sound Biblical truth. Our mission is simple – we exist to glorify God by making disciples of Jesus Christ across the street and around the world.As a non-denominational church, we are congregational involved, staff led, and Elder protected.