MFA Office Assistant - Antioch University

Department: Creative Writing
Classification: Staff, Part-Time, Non-Exempt
Reports to: Program Chair
Location: Antioch University, LA Campus
Compensation: $18.00 / Hour

POSITION OVERVIEW
MFA Office Assistant supports MFA Program Coordinators and other MFA team members in day-to-day operations of the MFA program, as well as during the MFA residencies (on-campus, virtual, or hybrid) in June and in December. Though the Office Assistant works remotely for most of the year, they are required to work on site at the Antioch University Los Angeles campus during the June and December 10-day residencies, as well as any other days that are requested by the program throughout the year

ESSENTIAL JOB FUNCTIONS
Residency Support, 25%
For the MFA residencies in June and December, the Office Assistant performs the following duties:

• Assist Program Coordinators with residency preparation, specifically help with scheduling event and preparation for residency events (Zoom or on-campus), help with residency documentation (Handbook, Schedule, Workshop Booklets, Cohort Booklet, and other documents).
• Assist MFA Program Coordinators during events, either virtually or on campus, depending on the format of the residency. Assistance may include such tasks as technical and hosting support during hybrid--Zoom and on-campus--events, cleaning and setting up rooms on campus between events, assisting students, faculty, and guests during on-campus events.

Program Support, 35%
Provide administrative support between the residencies:

• Assist Program Coordinators in filing and auditing student paperwork and database entry.
• Assist Program Coordinators with scheduling events on Zoom and maintain the MFA Team and Student Calendars.
• Work on projects related to running the MFA in Creative Writing Program as needed by the MFA Team.

Technical Support, 35%
As instructed by Program Coordinators:

• Organize and maintain all online MFA Program platforms, including, but not limited to: MFA Program Google Site, MFA Program Faculty Site, student and faculty database, MFA Program inboxes, Google Drive student files, Canva, Zoom recordings, Google Groups, MFA Student Google Calendar, MailChimp, MFA Program Sakai site, Setmore, CVENT, and other platforms.
• Download Zoom videos and edit them with video editing software (training is provided).
• Create video tutorials for incoming students and faculty.

General Support, 5%
Performs other duties as assigned.

MINIMUM REQUIREMENTS

• One year of administrative experience is strongly preferred.
• Strong verbal & written communication, interpersonal and customer service skills.
• Ability to multitask and re-prioritize as additional tasks arise and focus on details, as well as work on projects independently.
• Working knowledge of Microsoft Office and Google applications (Word, Excel, Access, Google Docs, Google Sheets, etc.), and a willingness to learn new software applications. Adobe Acrobat, Canva, basic video editing skills are a plus, but training is provided.

KNOWLEDGE, SKILLS AND ABILITIES
Individuals must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
This position requires the knowledge, skills and ability to:

• Work as part of a team.
• Learn and utilize computer software.

HOURS OF EMPLOYMENT
This is a part-time position, up to 25 hours per week.  A work schedule will be established in consultation with the MFA Program Coordinators.

WORK LOCATION

Office to be housed at Antioch University Los Angeles campus if needed, or remote. During the 10-day residencies in June and December the Office Assistant will work on site at the Antioch University Los Angeles campus.

Physical Requirements

The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Antioch University reserves the right to change the duties of the job at any time.

Coalition for the Common Good (CCG) EEO Statement

The Coalition for the Common Good provides equal employment opportunity to all employees and applicants and prohibits discrimination on the basis of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, disability status, genetics, protected veteran status, or any other characteristic or class protected by federal, state or local laws in matters affecting employment or in providing access to programs. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. The CCG complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act and the Age Discrimination in Employment Act. Inquiries should be addressed to the Office of Human Resources or the Office of the General Counsel.

To Apply: Qualified applicants must submit a cover letter, resume/CV, and three business references with contact information at the time of application.

NOTE:  The successful candidate for this position will be subject to a pre-employment background check