Meetings and Events Manager - Air Movement and Control Association International

Arlington Heights, IL 60004

About the Job

Department:	Reports to:
Association Engagement	Sr. Director, Association Engagement
Employment Status &FLSA Status:	Effective Date:
Exempt, full time	April 2024

Job Function:

The Association Manager, Meetings and Events is a highly visible role which demands extensive customer service skills; a high level of professionalism, written and spoken communication skills; and willingness to handle all planning and administrative details of the association’s meetings and events. The ideal candidate must thrive in a challenging and fast paced atmosphere where prioritizing and multi-tasking are the norm. Exceptional attention to detail and first-class organizational skills are mandatory. This dynamic position will report to the Sr. Director, Association Engagement and work in a team environment to produce events, meetings and additional projects as required.

Job Responsibilities:

Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing, pre-event marketing and coordination/rehearsal, and post-event reporting
Work on and plan multiple national meetings, large-scale conferences, and events for a variety of clients simultaneously
Work with Association Executives on digital management of contracts, speaker bios, session descriptions, handouts, RFPs, etc.
Create and send event marketing communications via email, web, and/or print
Send and track correspondence with speakers and sponsors/exhibitors
Coordinate creation of event publications and syllabus materials
Prepare BEO information with event venues
Coordinate travel, lodging and expenses for participants traveling to meetings
Create and manage budgets and collection of registration, sponsorship income, and exhibit fees
Work directly with registrants and their guests on problems and inquiries
Develop and maintain solid relationships with exhibitors/sponsors
Work with internal and external resources to create/design event materials and signage
Oversee meeting preparation, supply ordering, and packing/shipping of event materials
Staff events and manage onsite event registration; includes travel to regional and national meetings
Data entry and daily administrative functions
Create invoices and receipts as requested; track expenses for event budget reconciliation
Create and analyze online evaluations and prepare post-event reports
Other duties as assigned

Education and Experience:

Bachelors degree (preferred in Hospitality, Meeting, and Event Planning) or related field experience required.
At least two years of experience in customer service, retail, event planning, or a related field.

Work Environment and Physical Demands:

Typical office setting

Travel Requirements (if applicable):

Approximately 40% travel
Must have a valid passport as international travel is required.

This position, and all others at AMCA International may be modified at any time. To ensure operational efficiency and meet the changing needs of our members and business, other duties may be assigned as needed.

At AMCA International we are committed to ensuring equal opportunity in all aspects of employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

No relocation is available.

Source : Air Movement and Control Association International