Meetings Coordinator - IACP

Salary: Up to $55,000, Commensurate with Experience

Cover Letter Required: Yes

Type: Non-Profit 501(c)(3)

Closing Date: Monday, July 15, 2024

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Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don’t just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely.

The IACP is the world’s largest and most influential professional association for police leaders. With more than 34,000 members in over 176 countries, the IACP is a recognized leader in global policing, committed to advancing safer communities through thoughtful, progressive police leadership. Since 1893, the association has been serving communities by speaking out on behalf of law enforcement and advancing leadership and professionalism in policing worldwide.

As a leadership association, the IACP starts with our members’ needs. We think strategically and assess constantly; cultivate good judgement and drive change.

Your role as a Meetings Coordinator will help meet the above goals in a dynamic, thoughtful, and progressive environment. In this role, you are asked to provide meeting management support for up to three IACP mid-sized meetings, which includes, but is not limited to logistical support and on-site meeting coordination, as well as site selection for future years. This position also sources and negotiates venue contracts for 15-20 IACP-led training programs, some of which are government grant funded. Additionally, this position will provide team support for the IACP annual conference.

Job Responsibilities

• Serve as the point of contact to plan, arrange, and coordinate administrative, logistical, and support services for assigned IACP small/midsize meetings
• Use IACP templates to create RFPs to source, analyze, and make meeting location recommendations for assigned small/midsize events ensuring IACP standards are maintained
• Assist with contract negotiations to identify, obtain, and negotiate suitable pricing
• Assist in the creation of budgets for meetings
• Work with internal staff and external vendors to coordinate logistical details of three annually occurring midsize meetings (500-1,000 attendees) to include but not limited to, housing block, food and beverage, meeting room set-ups, audio visual, signage, shipping, transportation, special events, on-site coordination, billing, etc.
• Build and maintain an event app for assigned midsize meetings
• Develop and manage project timelines and lead status meetings
• Complete weekly, monthly, and final status and key performance indicator reports as required for small/midsized events
• Maintain and improve the IACP and conference brand. Consistently represent the IACP brand throughout all designated conferences
• Assist Conference Managers with IACP Annual Conference responsibilities
• Other duties as assigned

Minimum Qualifications

• Bachelor’s degree in a relevant field + two (2) years of job-related experience
• Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and other relevant business software
• Equivalent combinations of education and experience will be considered

Required Knowledge, Skills and Abilities

• Solid analytical skills to include ability to troubleshoot problems from multiple perspectives
• Effective task prioritization and time management skills
• Solid writing, editing, and communication skills
• Effective collaboration and teamwork skills
• Attention to detail

Preferred Qualifications

• Experience in a non-profit organization, association
• Familiarity with and understanding of federal grant requirements and compliance a plus
• Experience with, and ability to plan events and make logistical arrangements for individuals and groups

Special Conditions and Work Environment

• Travel will be required 5-15% of the time throughout the year
• Work takes place primarily in an office environment
• Light lifting, bending, and reaching may be required

Highlights of Employee Benefits

•  Medical HMO: Free for Employee and Family (Local Employees)
•  Vision: Free for Employee
•  Dental: Offered at a reasonable rate for Employee and Family
•  403B: IACP Match - up to 6% - after one year of employment

All interested candidates must submit a cover letter and resume.

• Cover letters must contain the name of the position being applied for as well as the requisition number.
• The IACP may consider applicants for positions other than those indicated. 
• Please note that applications received without the requested information will not be forwarded for review.

The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability.  No information requested on this application will be used for the purpose of excluding any applicant’s consideration for employment because of his or her race, color, religion, national origin, sex, or disability.

Public Health Compliance: IACP requires all employees, regardless of remote work status, to be vaccinated and boosted against COVID-19. As a prospective and/or new employee at the IACP, you will be required to comply with our vaccination policy, report your vaccination status, and provide proof of vaccination. Compliance with the policy does allow for exceptions, but those exceptions will only be granted in circumstances related to medical conditions or sincerely held religious beliefs.

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