Medical Staff Coordinator - North Shore Medical Center

We are North Shore Medical Center. Our primary function is to offer continuous nursing, medical, and other health and social services on a 24-hour basis, under physician directed care and RN supervision.

We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities.

WHAT WE OFFER

• Essential/stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from.
• Hourly pay is negotiable based on experience. We offer competitive market pay and opportunities for bonus depending on great work performance (bonuses only apply for Full Time).
• Comprehensive Employee Benefits: Full-Time employees are eligible for various plans for medical, dental, and vision insurance.

STATEMENT OF PURPOSE

Performs and provides secretarial, technical, and administrative support to the Medical Staff Services Department, committee structure and coordination of Medical Staff. Assists in coordinating updates on Medical Staff Bylaws, policies, and Rules and Regulations, maintaining current knowledge of Federal and State Regulations. Responsible for coordinating as well as providing secretarial support for the Medical Staff and Medical Associates/Assistants initial credentialling and privilege delineation activities, including requests for temporary privileges, preparation of National Practitioners Data Bank information, biennial reappointments and preparation of peer review for provisional Medical Staff and Medical Associates/Assistants. Acts as a liaison between the Medical Staff and hospital administration.

JOB DUTIES/RESPONSIBILITIES

• Assist in the daily operational needs of the hospitalist program. This includes managing schedules, coordinating patient admissions and discharges, and facilitating patient transfers.
• Serve as the primary point of contact for hospitalists, nursing staff, ancillary departments, and external providers. Ensure effective communication between all parties to facilitate patient care and resolve issues promptly.
• Manage and maintain the hospitalist schedule, coordinating shifts, vacations, and call schedules to ensure adequate coverage at all times.
• Collect, analyze, and report data related to the hospitalist program's performance, including patient volume, length of stay, and patient satisfaction. Use data to identify areas for improvement.
• Perform administrative duties such as preparing correspondence, managing records, ordering supplies, and supporting hospitalists with billing and documentation requirements. Assist with patient care coordination, ensuring timely consultations, diagnostics, and treatments. Facilitate communication between patients, families, and the hospitalist team regarding care plans and updates.
• Participate in quality improvement initiatives, working with the hospitalist team to implement best practices and improve patient care outcomes.
• Assist in the orientation and training of new hospitalist staff and other departmental personnel as needed.

EDUCATION/EXPERIENCE

• Associate's degree in healthcare or related field.
• Must have two years of executive secretarial experience.
• Previous experience in a healthcare setting, with administrative or coordination experience highly desirable.
• Strong organizational and time management skills, with the ability to prioritize tasks efficiently.
• Excellent verbal and written communication skills.
• Proficiency in medical software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving skills and the ability to manage complex situations.
• Ability to work in a fast-paced clinical/office environment.
• Ability to handle stressful situations effectively.
• Experience with Physician and Nurse Practitioner shift scheduling (at least 2 years).
• Must be familiar with medical terminology.

Performs and provides secretarial, technical, and administrative support to the Medical Staff Services Department, committee structure and coordination of Medical Staff. Assists in coordinating updates on Medical Staff Bylaws, policies, and Rules and Regulations, maintaining current knowledge of Federal and State Regulations. Responsible for coordinating as well as providing secretarial support for the Medical Staff and Medical Associates/Assistants initial credentialling and privilege delineation activities, including requests for temporary privileges, preparation of National Practitioners Data Bank information, biennial reappointments and preparation of peer review for provisional Medical Staff and Medical Associates/Assistants. Acts as a liaison between the Medical Staff and hospital administration.