Medical Records Supervisor at Public Health Dayton & Montgomery

Position: Medical Records Supervisor
Classification:  B32 (Exempt)
Office:  Health Services
Department: Central Medical Records
Hours:  Full-Time (M-F 8 a.m. - 4:30 p.m.)
   
            

Position Summary:      

Under the direction of the Public Health Communicable Disease Senior Manager, the Medical Records Supervisor is responsible for ensuring the integrity of medical records and supervising the Central Medical Records Department staff.

Minimum Qualifications:

• Associate’s degree in Health Information Management or related field with 3 years’ experience in medical recordkeeping and knowledge of medical terminology; or High School diploma or equivalent (G.E.D.) supplemented with coursework in medical terminology and five (5) years of progressive experience in medical recordkeeping.
• Two (2) years of management and supervisory experience working in a medical records environment.
• Understands and acknowledges that Public Health - Dayton & Montgomery County uses evidence-based and evidence-informed public health practices based on scientific research including health promotion theory and practice, environmental health measures, and communicable disease control measures including vaccination, isolation, and quarantine practices, and medicine for treatment and prevention of disease, among others.
• Understands and acknowledges the use of tobacco or nicotine products in any form including replacement therapy products and prescription medications used to treat smoking addiction for any anyone hired after January 1, 2014, is prohibited.
• Required to play an active role during the public health emergency, crisis, outbreak, incident, or event in which the Health Commissioner deems additional personnel resources are warranted.  This may include changes in responsibilities and working locations/hours.
• Completion of Incident Command System 100 and National Incident Management System 700 courses within 90 days of hire.
• Valid State of Ohio driver’s license and insurance on any personal vehicle that will be used for work.

Preferred Qualifications:

• Bachelor’s degree in Health Information Management or related field.
• Three to five (3-5) years of management and supervisory experience working in a medical records environment.
• Healthcare Compliance certification (CHC)
• Healthcare Privacy Compliance certification (CHPC)
• Registered Health Information Administrator (RHIA)
• Certified Compliance and Ethics Professional (CCEP)
• Certified Information Systems Security Professional (CISSP)
• Certified Information Systems Auditor (CISA)
• Project Management Professional (PMP)

Responsibilities include but not limited to:

• Supervises a staff by assigning tasks, identifying problems and resolutions, and providing leadership through training, coaching, discipline, accountability, evaluating performance, and serving as a liaison between staff and Senior Manager.
• Ensure tasks are completed based on planned strategies, goals, and objectives for  programs and services.  Conducts department/program meetings and reports out to Senior Manager or Office Director.
• Maintains the medical records for Public Health – Dayton & Montgomery County; oversees purging and destruction  of medical records according to the record retention schedule; updates record retention documents for annual purge; and merges duplicate electronic medical records as needed.
• Processes and sends medical record releases, court-ordered testing results, and subpoena requests for the Communicable Disease Clinic; responds to and processes client/patient requests for health information via mail, phone, or in-person.
• Develops and updates medical record forms and processes as they are related to compliance for the medical records department.
• Monitors advancements in information privacy/security technologies; collaborates with IT department and recommends technology for agency adaptation/adoption to mitigate risk and ensure compliance.
• Oversees financial activities for the department/program; and is responsible for assisting in the development of department and/or program budgets, approving spending such as travel, lodging, mileage, supplies, equipment purchases, and monitoring revenue (when applicable). Manages and requests allocation of resources to meet goals.
• Adheres to compliance protocol with Federal, state, and local regulations; and is responsible for rule, code, and policy implementation.  Implements and monitors changes to laws and regulations that impact the medical records department.
• Co-chairs and participates on agency committees and participates on interview panels and in applicant selection process .
• Supports agency and Office goals, mission, vision, values, and objectives through document review, compiling data, analyzing data, and special projects as assigned.  Represents the agency in the event of an emergency.

PHDMC provides a quality, affordable and competitive healthcare benefits package, including the following:

• Health, Dental, and Vision Insurance
• Vacation, sick, personal, and paid holidays
• Membership with Ohio Public Employees Retirement System (OPERS)

How to apply:  Complete the application found on our website: www.phdmc.org/about/employment-postings 

Fax, email, or deliver the completed application and resume to Human Resources at:
        Address:
        Public Health – Dayton & Montgomery County
        117 South Main Street. 2nd Floor
        Dayton, Ohio 45422
        Email:
        humanresources@phdmc.org  
          Fax:
          (937) 496-3070
 

Closing Date to Apply: March 15, 2024,or until position is filled.

Position is subject to a criminal background check.

Applicants who declare use of nicotine/tobacco in any form including replacement therapy products and prescription medications used to treat smoking addiction on the PHDMC Application for Employment or addendum thereto, shall not be considered for employment.

Applicants who do not support and promote Public Health evidence-based and evidence-informed public health practices shall not be considered for a position with Public Health.

PUBLIC HEALTH – Dayton & Montgomery County (PHDMC) IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, AGE, NATIONAL ORIGIN,DISABILITY, MILITARY STATUS, VETERAN STATUS, GENETIC TESTING, OR OTHER UNLAWFUL BIAS EXCEPT WHEN SUCH A FACTOR CONSTITUTES A BONA FIDE OCCUPATIONAL QUALIFICATION (“BFOQ”).