Medical Records Specialist - National Vision

At National Vision we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. National Vision is one of the largest optical retail companies in the United States with over 1,200 stores. We operate four retail brands: America’s Best Contacts & Eyeglasses, Eyeglass World, and Vista Optical inside select Fred Meyer stores and on select military bases. We offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality.

We are hiring a Medical Records specialist to join our growing team!

What Would You Do? The Specifics.

• Responds to subpoenas for medical records, in addition to medical records requests from varying offices such as attorneys, insurance and disability offices by contacting store managers and to obtain the necessary medical records and files. Confirms patient visits and records on the company's Point of Sale system (POS) then follows up with store managers as regarding records and other documentation.
• Prepares and mails medical records requests correspondence and logs requests that have been completed.
• Prepares various other correspondences and reviews and edits documents as needed.
• Assists with the preparation of lease and sublease packages and sends out to appropriate parties for signatures. Once all signatures have been obtained, leases are then entered into a database, filed, and scanned.
• Prepares check requests, tracks and orders office supplies for legal department.
• Sets up litigation files for EEOC cases and assists Paralegals with the compilation documents in response to requests for production.
• Organizes and maintains filing system; scans documents for electronic file management and sends files to storage facility.
• Assists Sr. Paralegal with initial research for new trademarks.
• Assists with H1B application packages.

Work Experience

• 2-4 years years of Medical Recordse Experience. ((Required))

Education

• High School Diploma or equivalent. (Required)
• Two years of college or equivalent experience. Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college (Preferred)

Licenses, Certifications, Professional Affiliations

• Legal Administrative Assistant Certificate ((Preferred))

Additional Skills

• Computer skills required: Word, Excel, Adobe, Web Browsing.
• General knowledge of legal correspondence and terms required
• Customer service experience required.
• Strong verbal/written communication abilities; effective interpersonal skills; strong attention to detail.
• Organized and detail oriented even in a fast pace environment.
• Ability to conduct research.
• Legal administrative experience and/or medical records experience preferred.

Taking Care of our People!

We understand the importance of financial health and security, and because of that, we provide competitive compensation to all Associates. We also offer a comprehensive benefits package including health and dental insurance, 401k retirement savings with company match, flex spending account, paid personal time off, paid company holidays, parental leave, employee eyewear discount and much, much more. At National Vision, we strive to deliver opportunities for professional growth and long-term career fulfillment. We provide training programs, access to educational courses and pride ourselves on the ever-increasing amount of promotions from within.

We value and respect the unique and individual differences that everyone brings. We embrace all differences in matters of diversity, equity, and inclusion to create a place where people want to come, stay, and do their best work.

#LI-SH1

We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.