Medical Receptionist - Allergy - Florida Medical Clinic

Our Vision is to be the best choice for healthcare in our community

Job Title:                   Medical Receptionist

Department:              Allergy                       

Reports to:                Office Supervisor

Job Summary:          Manages all traffic at the front check in window.

This FULL-TIME opening is for a Medical Receptionist  at our Allergy office. This role is responsible for the Check In and Out processes. Candidates with previous front medical office experience preferred. Must be a quick learner.

*Must be able to travel to our Carrollwood, Wiregrass and Brandon locations* 

WHAT DOES FMC HAVE TO OFFER ITS EMPLOYEES?

We offer a wide choice of compensation and benefit programs that are among the best.  From competitive salaries to retirement plans. We make every effort to take care of the people who make our company great.

• Gives you an employer that you will have pride in working for
• Provides excellent training programs and opportunities for growth
• Offers Medical Benefits including:
  • Employer Contributions to HSA high deductible plan
  • Discounts at our medical facilities
  • Cigna Open Access OAPIN & OAP plans
• Supports Incentive based Wellness Programs
• Offers company sponsored Life Insurance with buy-up provisions
• Provides Dental, Vision, Long and Short Term Disability, Accident & Illness policy options
• Supports Paid Time Off and Holidays
• Gives generous 401K plan with annual 3% Employer contribution after one year of employment
• Values and appreciates its employees
• Boasts a reputation for superior health care and quality service

Essential Functions of the Position:

 Scans all medical record documentation into IEHR utilizing company approved cataloguing system

• Scans incoming medical records, daily work, and paper charts into IEHR
• Creates an imaging task as needed
• Reports scanning errors following company approved process

• Assist traffic at front window
• Manages sign in sheets
• Schedules appointments
• Takes messages
• Assists with medication refill requests
• Handles customer requests or needs

• Assists vendors

• Monitors the lobby for cleanliness and patients in distress
• Able to travel to multiple locations

• Completes patient check in processes
• Distributes and collects new patient forms
• Verifies HIPAA and Privacy signatures are obtained
• Confirms photo ID is scanned into Intergy
• Confirms insurance cards are scanned into Intergy and keyed correctly
• Obtains patient signature on DVF at each visit
• Updates patient demographics as needed, including insurance and preferred pharmacy
• Updates work flow event to “check in”
• Notifies MA or nurse when patient is ready
• Collects and processes monies due
• Collects co-payment amounts
• Collects patient balance dues
• Balances journal and locks it
• Creates a journal for next day
• Secures deposit and imprest funds
• Addresses Intergy tasks in a timely manner
• Obtains prescription overrides and prior authorization when needed
• Answers phones and assists callers
• Completes the end of day processes
• Prints next day appointment schedules
• Empties HIPAA container into the destruction bin
• Logs off Intergy and out of the computer before leaving

Additional Responsibilities:

• Maintains an organized and clean work area
• Places phones on and off service at the appropriate times
• Directs incoming faxes and mail to correct staff members
• Participates in maintenance of front office supplies
• Performs other incidental and related duties as required and assigned

Physical and Mental Demands:

• Normal physical ability; able to sit for long periods
• Normal concentration and normal complexity of decision making
• High level verbal and written communication skills
• Above average ability to manage multiple tasks simultaneously

 Occupational Exposure:

• Low risk exposure to bloodborne pathogens and chemical hazards

 Job Qualifications: 

• High school graduate or GED equivalent
• Strong customer service orientation
• Excellent telephone etiquette
• Strong team player
• Basic computer proficiency

We are an Equal Opportunity Employer and make employment decisions without regard to race, gender, disability or protected veteran status

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