Medical Education Coordinator - Yale New Haven Health

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

At Bridgeport Hospital, we are committed to providing quality medical care and treatment that is coordinated and centered on the patient's specific needs. We strive to achieve benchmarks as a Patient Centered Medical Home and provide health care in a setting where patients are at the center of their care team. All employees of Bridgeport Hospital are part of the patients care team and contribute to the team approach of promoting access, continuous, comprehensive care and work to provide quality improvement in the care provided to their patients.

Administers the House Staff Office for the Bridgeport Hospital sponsored residency and fellowship programs. Reports to the Designated Institutional Official

EEO/AA/Disability/Veteran

• 1. Institutional duties and responsibilities
• 2. Coordinates and distributes Orientation for new house staff which includes but not exclusively Occupational Health Clearance, acquisition of ID badges, scrubs, lab coats participation in BLS/ACLS certification classes and EPCS enrollment etc.
• 3. Coordinate and manage the GME wellness programs.
• 4. Supports RFF in execution of wellness and educational activities.
• 5. Organized GMEC and Program Director Forum agenda.
• 6. Keep record of Program Director Forum minutes.
• 7. Keep record of Program Director Forum minutes.
• 8. Responsible for maintenance of resident and fellow call room.
• 9. Responsible for maintenance of the house staff lounge.
• 10. Responsible for working with marketing to create annual resident poster.
• 11. Responsible for completion of graduation certificate and verification accuracy.
• 12. Issue house staff contract template and stipends annually to programs.
• 13. Ensure resident/fellow completion of Health Stream training and other mandatory expectations (e.g. PPD, flu vaccine).
• 14. Ensure accuracy of individual residency meal allowance for completion by Food & Nutrition. Update as needed.
• 15. Cross check the accuracy of MedHub attendance tracker.
• 16. Communicate to and counsel house staff on Hospital and GME policies and procedures, refer house staff to proper sources for questions, problems, or suggestions.
• 17. Initiate, prepare, and submit LOA, disability, FMLA documents with entry into MedHub..
• 18. Communicate to and counsel house staff on hospital policies and procedures, refer house staff to proper sources for questions, problems, or suggestions.
• 19. Coordinate with Medicare Reimbursement Department at Yale as requested.
• 20. Responsible for GME office house staff files.
• 21. Coordination of Chair of Graduate Medical Education and RFF executive committee meetings.
• 22. Support Chair of Graduate Medical Education in meeting ACGME requirement relating to Sponsoring Institution accountability.
• 23. Partners with Chair of Graduate Medical Education and others as required during preparation for accreditation and CLER site visit.
• 24. Draft memos/letters to house staff, program directors, business managers, and administrative assistants.
• 25. Responsible for maintaining files and mailing reminders and obtaining signatures.
• 26. Responsible for providing support to the Chair of Graduate Medical Education with the organization and implementation of the GME Committee meeting, Program Directors Forum, and other required meetings.
• 27. Act as a liaison between hospital and program/department administrators for house staff affairs.
• 28. Responsible for equipment needs of the office.
• 29. Must be proficient in the use of Word, Power Point, Excel, INFOR, Kronos, Outlook.
• 30. Provides administrative support to the Chair of Graduate Medical Education as related to day-to-day operations of the GME Department.
• 31. Maintains the Chair of Graduate Medical Education calendar, coordinates meetings; including booking space, coordinating schedules, and confirming attendees.
• 32. Assists in the planning and logistical coordination of meetings and office activities, forums, and conferences.
• 33. Distributes announcements or other informational items regarding program and/or departmental operations on behalf of Chair of Graduate Medical Education.
• 34. Collects materials submitted for supervisor?s attention to ensure all relevant data, authorizations and pertinent information are included. Returns material to original party.
• 35. Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
• 36. Responsible for answering office calls.
• 37. Performs other related duties as assigned.

EDUCATION

Position requires a Bachelor's Degree in a business or health care field.

EXPERIENCE

Three (3) years experience in healthcare services

SPECIAL SKILLS

Excellent communications, interpersonal, coordinative, and organizational skills. Strong communication skills are essential.

HOURS: Full time; Days