Medical Assistant Supervisor - Surprise - Adelante Healthcare Center

The Medical Assistant Supervisor is responsible for the efficient, profitable day-to-day operation of a small site or reporting t...

ESSENTIAL SKILLS AND EXPERIENCE:

High school diploma or GED from an accredited institution plus advanced training

Certification to perform cardiopulmonary Resuscitation for the Health Care Professional (CPR) and AED through courses that follow the guidelines from the American Heart Association and Red Cross

Valid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locations

Minimum four (4) years healthcare experience, which includes three years healthcare leadership experience leading a team with multiple providers, or two (2) years in a Coordinator role with a development plan

Clinical competency with background as Medical Assistant, nursing if applicable

Ability to solve problems using a logical, systematic approach

Demonstrated management, leadership, diplomacy, and customer service skills

Experience in applying continuous quality improvement techniques in delivery of care to improve patient health outcomes

Proven ability with productive and efficient time management; and fulfilling commitments

Demonstrated understanding in the use of technology infrastructure (email, web-based tools, internet, etc.) and applications (Excel, Word, etc.,) appropriate for the performance of his/her job

Ability to help others increase their knowledge, skills, and abilities to enable them to perform at a higher level

Ability to provide effective personnel performance management

Demonstrated ability to promote teamwork within work unit and across departmental/organizational lines

Ability to measure and report departmental cost performance

Ability to accept and promote change as positive; taking into account other’s concerns

Experience with management information systems and electronic health records (EHR) software

Ability to work effectively with staff, clients, associates, and the community

Must have reliable transportation that can meet any operational reassignments of the organization during the workday.  If employee is driving during work hours, the employee is required to possess a valid driver’s license and must be in compliance with Arizona vehicle insurance requirements

POSITION REPONSIBILITIES/ESSENTIAL:

Team Leadership

Monitor and evaluate staff performance for quality purposes and maintain appropriate documentation

Maintain accurate time and attendance records

Assure compliance with applicable federal state and local legislation, e.g. FMLA, Workers Compensation, ADA, etc.

Recruit, interview, orient, train, and mentor staff

Organize staff‘s daily work activities and schedules and cover if needed to meet staffing needs

Identify financial status of patients regarding fee scale, insurance or discounts.  Refers to eligibility as needed 

Conduct monthly staff meetings including agendas and minutes

Oversight of scheduling, billing, and scanning of records

Monitor appointments, patient flow and waiting areas to improve daily productivity

Ensure that patients and visitors are treated courteously by all staff

Document and resolve patient complaints

Establish and maintain effective working relationships and communication with internal and external customers

Anticipate the needs of staff and patients and proactively seek solutions or interventions

Initiate coaching and work with manger for corrective action issues

Manages quality improvement and safety initiatives

Support and implement organization’s goals, objectives, policies, procedures, and systems

Monitor and control health center expenditures, review and approve all orders and maintain supply inventory

Finance                            

May assist with monitoring of procedures for attaining clinic productivity and financial standards and goals

Assure daily deposits are made and completion of day sheet reconciliation  

Oversee and review patient receivables

Order of supplies and minor equipment while maintaining budget

Assist in preparing and approving budget; monitoring and allocating expenditures

Monitor and assist with managing and adjusting the strategic plan related to  budget, profitability and production matrices

Administrative / Management                      

Review correspondence and answer written inquiries relating to the status of site functions.  Answer routine telephone inquiries concerning operation of the department.

Maintain documentation of credentialing and competency for providers and staff

Prepare reports and correspondence as required

Coordinate the maintenance a clean, neat, and functional facility

Coordinate inventory control, facilities management, and maintenance of equipment

Oversight of or performs daily, monthly and quarterly safety checks and drills and logs

Oversee maintenance of appropriate logs.

Maintain high level of customer satisfaction as reflected on patient satisfaction surveys and other measurement tools.

Participate in maintaining  Joint Commission and other regulatory compliance

Recommend any new or revisions to policies and/or procedures

Ongoing monitoring of data collection and reporting

Assist with investigation and resolution of incident reports

NONESSENTIAL SKILLS AND EXPERIENCE:

Ability to communicate in more than one language

Additional Duties and Responsibilities

All other duties as assigned – such as may be required to travel to other locations and assist with other departments or health centers

PCMH

All employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees should maintain an environment which supports and engages patients and co-workers in a caring team-based model to promote wellness and improve health outcomes.

Adherence to Compliance and Code of Conduct

All employees are required to comply with Adelante Healthcare’s written standards, including its Compliance Program and Standards of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelante’s legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions.  The employee must frequently lift and/or move up to 25 pounds without assistance and may occasionally be required to lift or move up to 50 pounds with assistance.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment:   While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time when traveling to various clinic sites.  The noise level in the work environment is usually moderate. The employee may be subject to health hazards (contagious diseases, blood borne pathogens, etc.) when working in the clinic area.

In any organization or job, changes take place over time. Although an effort will be made to keep job-related information current, this is not an all-inclusive list of job responsibilities.  Adelante Healthcare, Inc. reserves the right to revise or change job duties and responsibilities as the business need arises.  In compliance with EEOC 29 CFR part 1630, if the essential functions of this position cannot be performed in a satisfactory manner by the employee, further accommodations shall be made if it does not constitute undue hardships upon this organization.